Administrative Partner

Position: Administrative Business Partner

Job description

Hire Art is helping our client find an Administrative Business Partner to support several directors within the manufacturing operations team. This is an excellent opportunity for someone who thrives in a fast-paced, mission-driven environment and enjoys supporting leaders in a highly dynamic organization.

In this role, you’ll provide high-level administrative and operational support to multiple directors, helping keep teams organized, aligned, and operating efficiently. You’ll ensure administrative tasks are handled with precision and discretion.

The ideal candidate is highly organized, proactive, and comfortable managing competing priorities. This person demonstrates strong attention to detail, excellent communication skills, and the ability to operate with professionalism and confidentiality when supporting senior leaders.

As an Administrative Business Partner, you'll:

Manage complex calendars and coordinate meetings across multiple teams and stakeholders.

Schedule team and cross-functional meetings, ensuring logistics and materials are prepared in advance.

Take meeting notes and track follow-ups and action items when needed.

Assist with planning and coordinating team off-sites, events, and internal activities.

Support new hire onboarding logistics and coordination.

Handle administrative tasks such as booking domestic and international travel, managing expense reports, and coordinating meeting logistics.

Support projects from inception through planning, tracking, and completion.

Requirements

Bachelor's degree

4+ years of administrative assistant or executive assistant experience

Strong organizational skills and the ability to support a fast-growing team with diverse priorities

Proficiency with Google Business Suite, Microsoft Office Suite, Keynote, and Apple products

Excellent written and verbal communication skills

Strong attention to detail and ability to manage multiple requests simultaneously

Bonus

Qualifications:

Experience supporting multiple directors or senior leaders

Comfort working in a dynamic, fast-paced environment

Ability to handle sensitive and confidential information with discretion

Quick learner who is proactive, resourceful, and solution-oriented

Benefits:

Pre-tax commuter benefits

Employer (Hire Art) Subsidized healthcare benefits (eligibility begins on the first of the month following 60 days of service)

Flexible Spending Account for healthcare-related costs

Hire Art covers all costs for short and long-term disability and life insurance

401k package

Commitment: This is a full-time, ongoing contract position staffed via Hire Art. It will be onsite and available to candidates who are local to the Foster City, CA area.

Hire Art values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.