Executive Personal Assistant

Overview
Are you a strong administrative professional ready to take the next step into an Executive Assistant role? We’re looking for an organised, proactive, and dependable individual who is eager to grow into a dynamic position supporting senior leadership across both business and personal priorities. This is for an established logistics company in Etobicoke. This is a great opportunity for someone with solid administrative experience who enjoys variety, thrives in a fast‑paced environment, and is ready to elevate their career within a high‑impact support role.

It’s perfect for someone who is resourceful, adaptable, solutions‑focused, and excited to build deeper experience supporting executive‑level operations while making a meaningful day‑to‑day impact.

Advantages

Comprehensive health and dental benefits

Stable full‑time opportunity with a well‑established organisation

High‑impact role with strong exposure to senior leadership

Opportunity to grow within a trusted Executive Assistant function

Monday to Friday schedule

Responsibilities

Executive Support

Manage complex calendar scheduling and meeting coordination

Oversee inbox management and prioritise communications

Prepare agendas, presentations, meeting materials, and briefing documentation

Coordinate domestic and international travel arrangements and itineraries

Track expenses, reimbursements, and supporting documentation

Follow up on action items and ensure deadlines are met

Support office administration and daily operational coordination

Personal Assistant Support

Coordinate personal appointments, reservations, and family logistics

Manage travel planning and scheduling

Liaise with vendors, contractors, and external service providers

Support errands and personal administrative matters as needed

Track important dates, reminders, and follow‑ups

Provide trusted support for personal and family‑related administrative tasks

Qualifications

2+ years of administrative experience

Exceptional organisational and multitasking skills

Strong ability to manage shifting priorities in a fast‑paced environment

High level of discretion and professionalism when handling confidential matters

Proactive, resourceful, and solutions‑oriented mindset

Strong interpersonal and communication skills

Confident, adaptable, and able to work independently

Valid driver’s licence and reliable transportation preferred

Summary
This is an excellent opportunity for an experienced administrative professional ready to step into an Executive Assistant role and grow within a dynamic, high‑trust environment. If you are organised, adaptable, solutions‑focused, and excited to take the next step in your administrative career while supporting senior leadership in a meaningful way, we’d love to hear from you.

Equal Opportunity Statement
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non‑binary/gender non‑conforming;
Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and members of visible minorities, racialised groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to  to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.

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