Executive Assistant​/Operations Administrator

Position: Executive Assistant / Operations Administrator
Overview
Are you an experienced administrative professional who thrives in a fast-paced environment and enjoys being the go-to person that keeps everything running smoothly? We are currently partnering with a well-established construction and building services organization in Etobicoke that has built a strong reputation for delivering quality projects and exceptional customer service across the GTA. They are seeking a highly organized and proactive Executive Assistant / Operations Administrator to provide direct support to senior leadership and assist with the day-to-day coordination of business operations.

This role is ideal for someone who enjoys managing multiple priorities, ensuring follow-through on key initiatives, and serving as a trusted partner to leadership. If you’re looking for an opportunity where your organizational skills, attention to detail, and ability to anticipate needs will make a meaningful impact, we’d love to hear from you.

Benefits

Competitive salary

Comprehensive health, dental, and vision benefits

On-site fitness facility

On-site parking

Opportunity to work closely with senior leadership and gain exposure to business operations

Responsibilities

Act as a key support partner to senior leadership, ensuring priorities, deadlines, and action items are tracked and completed

Manage complex calendars, meetings, and scheduling across multiple stakeholders

Coordinate administrative and operational activities to support day-to-day business functions

Prepare reports, correspondence, presentations, and other business documentation

Maintain organized records, files, and company documentation

Assist with project coordination and follow-up to ensure timely completion of tasks

Support communication between departments and external partners

Handle confidential information with professionalism and discretion

Monitor and manage administrative processes to ensure efficiency and accuracy

Support reporting, documentation, and various operational initiatives as required

Assist with special projects and additional assignments as needed

Qualifications

3+ years of experience in an Executive Assistant, Administrative Assistant, Operations Administrator, Office Manager, or similar role

Strong proficiency with Microsoft Office, including Outlook, Word, and Excel

Experience supporting multiple stakeholders and managing competing priorities

Exceptional organizational skills and attention to detail

Strong communication and interpersonal skills

Ability to work independently, take initiative, and adapt to changing priorities

Experience with Quick Books or basic bookkeeping is considered an asset

Experience coordinating projects, tasks, or operations within a construction, trades, engineering, manufacturing, or project‑based environment is considered a strong asset

Professional, resourceful, and able to maintain confidentiality

Summary
If you are a proactive administrative professional who enjoys supporting leadership, coordinating priorities, and helping drive operational success, we’d love to hear from you. Apply today to learn more about this opportunity.

Equal Opportunity and Accessibility Statement
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non‑binary/gender non‑conforming;
Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

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