Executive Personal Assistant

Overview

Are you a strong administrative professional ready to take the next step into an Executive Assistant role? We’re looking for an organised, proactive, and dependable individual who is eager to grow into a dynamic position supporting senior leadership across both business and personal priorities. This is for an established logistics company in Etobicoke. This is a great opportunity for someone with solid administrative experience who enjoys variety, thrives in a fast‑paced environment, and is ready to elevate their career within a high‑impact support role.

It’s perfect for someone who is resourceful, adaptable, solutions‑focused, and excited to build deeper experience supporting executive‑level operations while making a meaningful day‑to‑day impact.

• Comprehensive health and dental benefits
• Stable full‑time opportunity with a well‑established organisation
• High‑impact role with strong exposure to senior leadership
• Opportunity to grow within a trusted Executive Assistant function
• Monday to Friday schedule

• Executive Support
  • Manage complex calendar scheduling and meeting coordination
  • Oversee inbox management and prioritise communications
  • Prepare agendas, presentations, meeting materials, and briefing documentation
  • Coordinate domestic and international travel arrangements and itineraries
  • Track expenses, reimbursements, and supporting documentation
  • Follow up on action items and ensure deadlines are met
  • Support office administration and daily operational coordination
• Personal Assistant Support
  • Coordinate personal appointments, reservations, and family logistics
  • Manage travel planning and scheduling
  • Liaise with vendors, contractors, and external service providers
  • Support errands and personal administrative matters as needed
    
    Track important dates, reminders, and follow‑ups
  • Provide trusted support for personal and family‑related administrative tasks

• 2+ years of administrative experience
• Exceptional organisational and multitasking skills
• Strong ability to manage shifting priorities in a fast‑paced environment
• High level of discretion and professionalism when handling confidential matters
• Proactive, resourceful, and solutions‑oriented mindset
• Strong interpersonal and communication skills
• Confident, adaptable, and able to work independently
• Valid driver’s licence and reliable transportation preferred

This is an excellent opportunity for an experienced administrative professional ready to step into an Executive Assistant role and grow within a dynamic, high‑trust environment. If you are organised, adaptable, solutions‑focused, and excited to take the next step in your administrative career while supporting senior leadership in a meaningful way, we’d love to hear from you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. We are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non‑binary/gender non‑conforming;
Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and members of visible minorities, racialised groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to  to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.