Planning & Building Specialist - Building Department

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• Prepares building, electrical, gas, plumbing, HVAC, sign, banner, mobile home, demolition and all other permits; accepts and permits applications; calculates and accepts fees.
• Prepares monthly reports; maintains department files and records.
• Schedules inspections and completes Certificates of Occupancy as needed.
• Answers telephone and greets visitors; provides information and assistance; resolves problems.
• Coordinate and attend meetings of the Board of Zoning Adjustments, the Planning Commission, and the Historic Preservation Commission, and prepare the corresponding minutes.
• Prepares a variety of correspondence.
• Forwards permit applications and construction plans to appropriate personnel.
• Reviews and processes business license applications; assists customers in completing applications; accept fees; issues approved license as needed.
• Review and processes business license renewals; send notifications to customers for renewals; accept fees; issues approved renewals as needed.
• Process payments received.
• Generates and processes daily cash reports.
• Assists in the management of the Community Development Block Grant program.
• Sort and distribute incoming mail and make necessary trips to the bank and post office as required.
• Performs related duties.

• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide administrative support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations.
• Guidelines include city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.