Payroll and Contracts Coordinator, Senior

THIS POSITION IS OPEN UNTIL FILLED
The next review of applications will take place:
Monday, September 14, 2026 5 p.m. P.T. and will then occur every two weeks following.

The Eugene Police Department has a full-time Senior Program Coordinator opportunity. This position is responsible for providing payroll, financial, and contract support to the Finance Section in the Finance & Administration Division of the Eugene Police Department.

We are looking for a positive, productive, and collaborative individual that enjoys providing exemplary customer service to staff and the community and thrives in team environments. The position performs a variety of payroll and financial related duties including payroll administration, accounts payable and accounts receivable administration, purchasing program coordination, and contract administration. Candidates will be assessed based on qualifications, experience, and expertise.

This recruitment may also be used to fill future vacancies.

Classification: Program Coordinator, Senior

Salary: $35.74 - $44.54 hourly / $74,339.20 - $92,643.20 annually

Department, Division: Eugene Police Department, Finance and Administration

Union Representation: American Federation of State, County and Municipal Employees (AFSCME)

Work Location: Eugene Police Department Headquarters, 300 Country Club Rd, Eugene, OR 97401

Schedule: Monday-Friday, 8:00 a.m.

- 5:00 p.m. with the flexibility per business need

The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.

Living & Working in Eugene:
Information about living in Eugene, how the City of Eugene operates, and more can be found on our website.

• Payroll Coordination, including timesheet review and completion, and a variety of personnel actions in compliance with City and union procedures
• Familiarity with multiple union contracts and the impacts of those labor agreements on payroll
• Assessment of programmatic policies and procedures; make recommendations for improvements and help in the implementation of changes to the policies and procedures.
• Develop, implement, and maintain a variety of payroll and financial tracking systems
• Financial research, audits, and reconciliations
• Research and data extraction to identify and correct discrepancies
• Grant Administration
• Purchasing Program Administration
• Contract Administration (revenue and expense) including grant contracts
• Procurement Cards
• Accounts payable
• Accounts receivable
• Petty cash administration
• Asset tracking
• Regular updates of desk manual and procedures
• Other duties as assigned

• Conduct ongoing payroll administrative activities including timesheet reviews, exceptions, combo code mismatches; communication with employees and supervisors for timesheet approvals and questions; and entry of employee information and personnel actions into the payroll system, including but not limited to position changes, temporary assignments, merits, probations, resignations, rehires, and promotions. Track and report personnel changes, department org chart updates, and position vacancies.
• Familiarity with multiple union labor agreements and impacts on payroll activities. Conduct new employee onboarding and develop employee payroll training resources. Other payroll duties as assigned.

• Performs a variety of financial functions including entering data into financial systems, processing accounts payable and accounts receivable, submitting purchase orders, reviewing invoices, reconciling accounts, researching historical financial and contractual payments and funding, assisting with budget preparation, entry, and reporting.
• Coordinates, compiles, and evaluates data from a variety of sources to create regular and specialized financial reports; searches files and records for information; decides on effective layout of data; coordinates the updating of manuals and documents; obtains information from others as necessary to complete assignment. Identify, develop, and maintain ad hoc reporting solutions as needed.
• Assessment and development of best practices, internal controls, and procedures. Financial projects and other duties as assigned.

• Coordinates purchases that are compliant with public procurement rules and guidelines. Tracks Department purchasing trends and forecasts future funding requirements. Evaluates current purchasing program training and effectiveness, develops program…