Assistant Registrar Scheduling

Department: Office of the Registrar

Appointment Type and Duration: Regular, Ongoing

Salary: $65,000 - $75,000 per year

Compensation Band: OS-OA06-Fiscal Year

FTE: 1.0

Application Review Begins February 19, 2026 (updated); position open until filled

Special Instructions to Applicants Please submit a current resume and a cover letter addressing how your previous work experience relates to this position, along with 3 professional references.

A division of Student Services and Enrollment Management, the Office of the Registrar is responsible for academic and classroom scheduling, student registration, enrollment verification, grading and academic records maintenance, transfer credit articulation, degree audits, monitoring undergraduate core education requirements, degree awarding, course evaluations, student data/statistical analysis, veteran’s benefits, FERPA compliance, and transcript services. These responsibilities, assignments, and services are completed within institutional policies and standards and related state and federal laws and regulations.

The Assistant Registrar for Academic Scheduling will oversee the areas of course section scheduling, classroom scheduling, and academic scheduling protocols. This position will supervise two staff members tasked with helping to facilitate the creation of each term’s class schedule, the accuracy of which is integral to student academic planning and success.

The Assistant Registrar will be responsible for the configuration of schedule‑building software (CLSS), as well as classroom scheduling software (EMS), as it relates to academic scheduling. This position will facilitate the creation of the term schedule and the classroom assignment process, including large classroom assignments and classroom optimization. Communication and collaboration across campus are fundamental to the work of this position, as is the ability to be a creative problem solver.

This position will create, manage, and update procedures for academic scheduling. The incumbent will build, run, and analyze reports to optimize the schedule building process and the classroom scheduling process, including forecasting classroom utilization needs.

The Assistant Registrar for Academic Scheduling reports to the Associate Registrar for Scheduling, Curriculum, and Catalog.

• Bachelor’s degree or equivalent experience.
• Two years’ work experience in a higher education setting.
• Supervisory experience, including hiring, training, planning, assigning, and reviewing work.
• Experience with large systems software and databases.
• Experience preparing and presenting reports.

• Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications.
• Organizational, problem‑solving, project management, and time management skills.
• Ability to manage difficult situations in a calm, constructive, and appropriate manner.
• Ability to communicate with and work effectively with individuals from diverse backgrounds and cultures.

• Experience building and running reports in an integrated software environment.
• Experience with CLSS (Course Leaf Section Scheduler) or similar academic schedule building software program.
• Experience with EMS or similar classroom assignment/management software.
• Experience with Ellucian Banner or other enterprise student information systems.
• Experience with data reporting systems such as Cognos.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal‑opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is…