Legal Secretary

Position Title

Legal Secretary

The Office of Administrative Hearings is responsible for conducting administrative hearings for most state agencies in the State of Oregon. Our mission is to serve the public by providing fair, accessible and efficient contested case services in a neutral forum. Every day, our staff of dedicated professionals provides hearing services for Oregonians throughout the state regarding issues that affect their daily lives, their businesses, and their professions.

If you need a reasonable accommodation to apply to this job, please let us know.

• Complete all tasks related to the efficient flow of hearings, including processing incoming contested cases to ensure files are complete, contain documentation specific to issues, are properly entered in the case tracking system, scheduled promptly, and notices of hearings issued.
• Proof and issue proposed and/or final orders and close case files. Prepare cases for Court of Appeals. Communicate regularly with parties, attorneys, agency representatives, Administrative Law Judges (ALJs) and managers regarding program areas, processes and tasks.
• Provide telephone coverage for additional program areas.
• For a complete review of the position and responsibilities, please click the provided link in the original posting.

Two years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge, or performing legal support duties (e.g., preparing legal documents, maintaining legal records, or researching legal information). Experience must include proficiency in word processing software.

• Commitment to valuing diversity and promoting inclusion.
• Teamwork: ability to work independently and collaboratively with team members.
• Communication: ability to communicate effectively with customers and staff.
• Follow up: ability to follow up with stakeholders in a timely manner.
• Sound Judgement: ability to work with minimal supervision and exercise sound judgement.
• Produces high quality work with minimal errors; strong attention to detail.
• Customer Service
  
  Skills:
  
  ability to deal with people who may be upset or unfamiliar with the hearing process.
• Ability to multi-task.
• Experience safeguarding confidential information.

• A workplace that balances productivity with enjoyment and encourages learning and mentoring.
• Rewarding work in a dynamic and creative environment with colleagues who are passionate about public service.
• Work/life balance, 11 paid holidays a year, and a competitive benefits package.
• Public Service Loan Forgiveness opportunity.
• Get There - Oregon’s carpool matching tool and trip planner.

• Required:
  
  Attach a resume and cover letter. Your cover letter must not exceed two pages and should clearly address the desired attributes and minimum qualifications in the “What We Are Looking For” section above. Upload your documents in the “Resume/Cover Letter” section of the application. We will use the desired attributes and minimum qualifications to determine who to interview.
• External Applicants:
  Click the Apply link above to fill out the online application and submit by the posted closing date. Use your preferred name on application materials.
• Current State of Oregon employees:
  Apply through your employee Workday account. Ensure the work history reflects your current position.
• Monitor email and Workday for updates; you may be asked to submit additional information after initial application.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After submission, respond to the questionnaires relating to public records requests and veterans’ preference.

• The State of Oregon does not request your age or birth date during the application process.
• The use of outside resources such as AI software during assessments/interviews is prohibited unless stated by the hiring agency.
• This position is represented by SEIU. The recruitment may be used to fill current and future vacancies (Permanent, Limited Duration, Job Rotation, and Temporary).
• Salary listed is the non-PERS qualifying range; if…