Executive Assistant to VP
Job in
Eugene, Lane County, Oregon, 97401, USA
Listed on 2026-06-03
Listing for:
University of Oregon
Full Time
position Listed on 2026-06-03
Job specializations:
-
Administrative/Clerical
Education Administration, Administrative Management -
Management
Education Administration, Administrative Management
Job Description & How to Apply Below
Apply now Job no: 536591
Work type:
Officer of Administration
Location:
Eugene, OR
Categories:
Administrative/Professional, Admissions/Financial Aid/Enrollment Management, Student Life/Services
Department: SSEM Central Office
Appointment Type and Duration:
Regular, Ongoing
Salary: $68,000 - $76,000
Compensation Band: OS-OA07-Fiscal Year
FTE: 1.0
Application Review Begins
May 15, 2026; position open until filled
Special Instructions to Applicants
To be considered for this position, submit a complete application that includes an online application, resume, and cover letter that address how you meet the minimum and preferred qualifications. You will want to provide three references. These references will not be contacted without first informing you of the need to do so.
Department Summary
The mission of the Division of Student Services and Enrollment Management (SSEM) is to open doors, cultivate community, and champion success for our Ducks. We uphold our divisional values of excellence, community, and service.
The Division of SSEM advances the University of Oregon's tradition of excellence by enrolling, retaining, and graduating high-achieving scholars from Oregon, across the country, and around the world. We work on behalf of prospective students, current students, and their families through each phase of the enrollment process: the college search, admission, registration, financial aid, matriculation, transition, and onward to graduation.
The Division of SSEM includes the Office of Admissions, Student Financial Aid and Scholarships, Orientation, University Registrar, Strategic Communications, Enrollment Research and Administration, as well as the University Testing Center and University Housing.
Position Summary
The Executive Assistant (EA) provides confidential and executive-level administrative support to the vice president for Student Services & Enrollment Management. Reporting to the vice president, this position is responsible for a broad set of assignments and is expected to handle many sensitive and confidential issues. This position assists the vice president for SSEM in the management, operations, and administration of the division.
This position regularly requires the exercise of initiative and independent judgment. The executive assistant is responsible for effectively managing and scheduling the vice president's extensive meeting schedules while maintaining the ability to react to quickly emerging issues. This position serves a critical coordination role of the vice president's external-facing presentations, meetings, and travel schedule as it relates to the UO's strategic leadership, donor development, and student recruitment.
The EA serves as the designated records steward for the vice president and the central SSEM Office.
The Executive Assistant also serves as a communications link with constituents, including the Oregon Department of Education, UO Alumni Association, government officials, donors, and friends of the University of Oregon, including state officials, university administration, faculty, staff, and students within UO. The EA serves as the primary contact for all matters related to the vice president's schedule and activities in consultation with the vice president's chief of staff, and as such, must possess excellent oral and written communication skills, be well grounded in the university's mission and brand, and exhibit well-developed skills in diplomacy, tact, and team building.
The EA provides critical background information to the Vice President prior to meetings, ensuring the vice president has the necessary context on the meeting goals and participants. This position may provide supervision or backup support to student employees.
Minimum Requirements
* Bachelor's degree OR equivalent combination of skills, experience, education, and training.
* Three years' experience providing confidential executive support that includes experience managing a calendar for an executive-level position.
Professional Competencies
* Ability to communicate effectively, especially related to drafting correspondence, taking meeting notes, and creating daily executive briefings.
* Analytical and planning skills.
* Ability to prioritize tasks, work independently, manage projects and initiatives, and solve problems.
* Ability to actively support the enhancement of diverse learning and working environments.
* Ability to organize effectively, pay attention to detail, demonstrate initiative, and exercise discretion and sound judgment.
* Ability and commitment to work effectively with students, faculty, and staff from a variety of diverse backgrounds in support of creating and fostering a welcoming and inclusive environment.
* Skills in diplomacy, tact, team building, and maintaining composure under pressure.
* Proficiency with Microsoft Office applications, including Outlook for email and calendaring.
* Ability to shift directions quickly when priorities change and deliver against tight deadlines.
*…
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×