Office & HR Coordinator

Description

We are seeking a dedicated and organized Office & HR Coordinator to join our team. The ideal candidate will work closely with our Bookkeeper on accounts payable and receivable and serve as the liaison between our internal operations and the outsourced payroll provider. They facilitate various HR functions including hiring, terminations, onboarding, and employee engagement, while managing the day to day of the office.

Our ideal candidate will have well‑rounded experience in office administration, strong organizational skills, mindfulness, tech savviness, and enjoy planning and executing employee engagement events.

• Office Management:
  Maintain a tidy and welcoming office environment. Track and maintain office supply inventory, employee coffee, tea and snacks. Manage building maintenance and utility vendors. Receive and route limited incoming reception calls.
• Human Resources:
  Facilitate hiring, onboarding and offboarding, benefits administration, manage PTO/LOA, maintain documentation and coordinate employee engagement activities.
• Payroll/Benefits Administration:
  Act as the liaison between our company's internal operations and the outsourced payroll provider, healthcare benefits broker & 401k provider, and process accurate monthly payroll reports.
• Accounts Payable:
  Assist the company bookkeeper with monthly AP and support monthly financial close activities. Audit & review company financials, assuring accuracy and financial integrity.
• Accounts Receivable:
  Process incoming payments utilizing Quick Books Online. Provide client payment portal support. Accurately and efficiently reconcile client subscriptions. Process monthly invoices. Prepare weekly bank deposits and ensure accurate tracking.
• Administrative Support:
  Occasionally facilitate travel planning for CEO. Maintain various analytic applications for accurate and timely reporting. Track and facilitate various company business requirements such as insurance and taxes. Prepare meeting agendas and presentations.

• 401(k) retirement plan with a 4% employer match.
• Medical, dental and vision insurance packages with shared premium costs.
• Generous paid time off accrual plus an additional six paid holidays a year.
• Tuition coverage for eligible education and training.
• Cell phone reimbursement up to $50.00.

We welcome applicants from diverse backgrounds and experiences to apply for this position.

To thrive in this role, you should have:

• At least two years of experience in Human Resources and Payroll.
• At least two years of experience in Accounts Payable and Accounts Receivable.
• Some experience with Billing and Collections.
• Strong organizational skills, attention to detail and mindfulness.
• High level of confidence utilizing all Microsoft Office applications.

• Experience using Quick Books Online.
• Experience using Paylocity.
• Knowledge of IT tools and terminology.
• Understanding of Microsoft 365 subscription Management.
• Experience using Autotask.