Senior Program Coordinator, Limited

Overview

The City Recorder’s Office is seeking a detail-oriented and organized individual for the role of part-time Senior Program Coordinator. This is a limited duration position that could last up to 6 months per business need.

This role supports records management, archiving, promotional and educational outreach, and other supporting duties. The ideal candidate works well in a team or independently, thrives in a fast-paced environment with frequently changing priorities, and exercises discretion in all work contexts.

Final date to receive applications: Thursday, June 18, 2026, at 5 p.m. P.T. Accepting online applications only through the City of Eugene website. Information on how to apply is available in this posting. Classification:
Senior Program Coordinator. Salary Range: $35.74 – $44.54 hourly. The City of Eugene determines starting pay within the range based on relevant education and experience. This process is aligned with the Oregon Equal Pay Act (OEPA).

Department/Division: Central Services, City Manager’s Office.
Union Representation: AFSCME.
Work Location: City Hall, 500 E 4th Ave.
Schedule: 20 hours per week, Monday–Friday, 9:00 a.m.–1:00 p.m., per business need.
Benefits: The City of Eugene offers robust and competitive benefits. See the Benefits tab or view benefits summaries for details.

Living & Working in Eugene: Information about living in Eugene and how the City operates is available on the City website.

• Apply advanced paraprofessional knowledge and experience to the Archives, Public Records, and Contracts Management program. Exercise judgment in planning, coordinating, and overseeing program aspects and developments. Assist the City Recorder in the ongoing direction of programs and operations.
• Archives: create high-level inventories in consultation with department leads; establish intake processes based on available archive space and retention schedules; develop a process to de-accession records from archives back to departments or facilitate destruction if eligible.
• Records Management: oversee records management projects by providing guidance on state requirements for preserving, retaining, and making records available; develop trainings and resources for staff to support ongoing compliance.
• Contracts: support the citywide contract system through filing (hard copy and digital), metadata updates, and destruction preparation; ensure compliance with applicable legal requirements; support historical contract management through backlog reviews and maintenance of the contract room.
• Develop administrative, operating, and programmatic procedures and controls; implement and coordinate projects; coordinate with other departments or jurisdictions; identify issues and propose improvements.
• Assist the City Recorder in developing long- and short-range objectives and program goals.
• Evaluate effectiveness, impact, and cost of program activities; assess training needs and adjust policies and procedures; monitor program compliance and administer training as needed.
• Interpret and apply laws, rules, and regulations affecting the program area; interpret ordinances; monitor compliance with federal and state laws.
• Negotiate with involved parties to resolve problems, gain compliance, and determine provisions for services.
• Develop and oversee promotional and educational outreach activities, including writing fact sheets based on diverse sources.
• Provide assistance and information to employees requiring knowledge of laws, regulations, policies, and procedures in the assigned area.
• Develop procedures, manuals, and forms; write instruction manuals describing procedures and requirements.
• Conduct special studies and program audits; report trends, costs, problems, and conditions; present data on assigned projects.
• Provide administrative program support, including database and spreadsheet management; tracking and updating information; producing standard and customized reports; and maintaining complex recordkeeping systems (e.g., contracts, public records requests).
• Provide training to coworkers, interns, and temporary staff.
• Operate standard office equipment and software; maintain confidentiality and…