Program Assistant - Career Technical Education

Position Type:
School Improvement - Non Licensed/Program Assistant, Career/Technical Education SI

Date Posted:
6/11/2026

Location:
LESD District Office

Date Available:
Upon Hire

Closing Date:
06/26/2026
PROGRAM ASSISTANT, CAREER TECHNICAL EDUCATION (CTE)

POSITION TITLE: Program Assistant, Career Technical Education (CTE)
DEPARTMENT/SERVICE AREA: School Improvement
REPORTS TO: Director of School Improvement
FLSA STATUS/ CLASSIFICATION: Classified
SALARY PLACEMENT: Range F, 260 calendar

POSITION PURPOSE/SUMMARY:
The position provides technical assistance, administrative support, and professional development
to Career and Technical Education (CTE) related grants and programs coordinated by Lane ESD.
The position supports students' preparation for a wide range of careers by ensuring programs
have the resources, organization, and guidance needed to deliver high-quality academic and
technical skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Career Technical Education (CTE)

Specific Duties

• To manage budget and funding by:
  • Serving as the primary contact for budget and funding inquiries from ESD staff, districts, and partners.
  • Consulting with administrators and specialists and liaising with the Business Director to inform budget decisions and plan future initiatives.
  • Tracking, monitoring, and contributing to the management of multiple CTE funding streams.
• To support committees and work groups by:
  • Anticipating needs and assisting specialists and coordinators with assigned
  • committees/work groups.
  • Coordinating logistics for committee/workgroup activities and initiatives.
• To communicate and coordinate outreach by:
  • Communicating with program staff and partners regarding events and activities.
  • Reviewing program materials to ensure accuracy.
• To plan and execute events by:
  • Maintaining a calendar of reports, projects, and events to support proactive planning.
  • Providing logistical support for program events, including venue selection, meals, materials, and participant registration.
  • Maintaining inventory of ESD and district equipment in compliance with grant requirements.
  • Attending state program meetings regarding budget and reporting requirements.

General Program Duties

• To provide administrative and fiscal support by:
  • Delivering administrative support to program staff.
  • Ensuring fiscal compliance with program rules and ESD policies.
  • Processing, tracking monitoring, and reconciling program expenditures.
  • Conducting procurement activities, including travel arrangements, contracts, invoices, and reimbursements.
  • Preparing and submitting routine and ad hoc expenditure reports.
• To assist with grants and reporting by:
  • Supporting program grant applications and required reports for ODE.
  • Assisting in developing program budgets per grant and ESD procedures.
  • Gathering budget information and preparing draft budgets.
  • Compiling and formatting grant application materials.
• To coordinate events by:
  • Planning and executing logistics for program events and activities.
  • Supporting temporary employees with paperwork and participation logistics.
  • Documenting, maintaining, and updating program procedures and forms for district and participant use.
• To manage data and communications by:
  • Collecting, organizing, and maintaining program data, including participant demographics.
  • Conducting initial review of participant submissions for grant compliance.
  • Taking notes at meetings as assigned.
  • Updating and maintaining program information on social media platforms.
• To perform other duties by:
  • Executing other tasks as assigned to support program initiatives.

QUALIFICATIONS AND REQUIREMENTS:

Education and Experience

• Required:
  
  High school diploma or equivalent with two years of general office experience or a combination of post-secondary education and relevant experience.
• Preferred:
  Associate's degree in business or accounting or two years of accounting/bookkeeping experience.
• Experience providing support on state and/or federal grants.

Knowledge,

Skills and Abilities

• Knowledge of:
  • Basic bookkeeping procedures and processes.
  • Budgeting and financial tracking principles.
  • Program administration and grant requirements (state/federal).
  • Office procedures and administrative operations.
  • Use of web-based communication and information-sharing tools.
  • Spreadsheet, database, and word processing software.
• Abilities to:
  • Read, write, and speak in Spanish (preferred).
  • Communicate effectively in writing and verbally.
  • Organize, track, and maintain program data and records.
  • Support program staff in planning and logistics for events and projects.
  • Coordinate multiple tasks and meet deadlines.
  • Analyze financial information and reconcile expenditures.
  • Adapt to new systems, procedures, and technology.
• Skills to:
  • Proficient use of computer applications (Excel, Word, databases, communication platforms).
  • Draft clear, accurate correspondence and program materials.
  • Manage calendars, schedules, and reporting deadlines.
  • Plan and execute logistical support for events and committees.
  • Compile and format reports, grant applications, and budgets.

PHYSICAL DEMANDS:

The position requires minimal…