Travel and Business Operations Coordinator

Travel and Business Operations Coordinator

Department: Ed SSET Secondary Special Education & Transition

Classification: Office Specialist 2

Appointment Type and Duration: Regular, Ongoing

Salary: $19.36 - $28.75 per hour

FTE: 1.0

Review of Applications Begins: July 1, 2026; position open until filled

The Disability Early Intervention Secondary Transition & Youth (DESTNY) grant management unit houses four established entities within the University of Oregon, College of

Education:

the Secondary Special Education & Transition (SSET) research unit, the Center for Human Development (CHD), the University Center for Excellence in Developmental Disabilities (UCEDD), and Oregon Career Information System (OR CIS). DESTNY focuses on generating new knowledge, assessment, prevention, and intervention to improve the lives and outcomes of children and youth with disabilities and their families.

The Travel and Business Operations Coordinator provides comprehensive administrative and operational support for research and grant‑funded projects within SSET and the DESTNY grant management unit. Responsibilities include coordinating travel, events, meetings, and day‑to‑day administrative operations; providing business and fiscal processing support; and assisting faculty and project staff with research, technical assistance, and data‑related activities. The role requires coordination of multiple priorities, collaboration with faculty, staff, campus partners, and adherence to university policies and procedures to support mission‑driven projects that support youth with disabilities.

• Two years of general clerical experience, including typing, word processing, or generating documents; or
• An associate’s degree in Office Occupations or Office Technology; or
• Graduation from a private school of business with a certificate in Office Occupations or Office Technology and one year of general clerical experience.
• College courses in Office Occupations or Office Technology can substitute for the required experience on a year‑for‑year basis.

• Proficiency with common office and data management tools, including word processing, spreadsheets, email, and shared file systems (Word, Excel, PowerPoint, etc).
• Strong organizational and time‑management skills with the ability to coordinate multiple projects and deadlines simultaneously.
• Ability to work independently and collaboratively, exercising sound judgment and discretion.
• Effective written and verbal communication skills, including communicating professionally with faculty, staff, students, partners, and the public.
• Ability to follow established procedures and apply university policies with attention to detail and accuracy.
• Ability to manage information accurately and maintain confidentiality in accordance with institutional requirements.

• Experience providing administrative support in higher education, research, or public service.
• Experience coordinating travel, meetings, conferences, or training events.
• Experience supporting research‑based, grant‑funded, or externally funded projects.
• Experience with administrative and business processes such as purchasing, reimbursements, contracts, or tracking expenditures in accordance with established procedures and within sponsored project timelines and budgets.
• Experience working with data collection or management tools (e.g., Qualtrics, Excel, databases, or reporting systems).
• Experience working in a collaborative office environment supporting multiple stakeholders.
• Experience working with or supporting programs that serve diverse populations or focus on education, disability, or youth services.
• Knowledge of Uniform Guidance laws, rules, regulations, and institutional policies and procedures for compliance with federally funded projects.
• Knowledge of the Individuals with Disabilities Education Act (IDEA), American Disabilities Act (ADA), Office of Special Education Programs, and Rehabilitation Services Administration policies.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position…