Executive Assistant to COO

Description

This position provides confidential administrative support to the COO and leadership team, fostering trust and representing commitment and dedication to our stakeholders. The person in this position exhibits high-level discretion; facilitates communications, and works effectively with efficiency, integrity and diplomacy.

• Follows the principles of the Foundation's core values:
  • Trust
  • Respect
  • Integrity
  • Commitment
• Motivated to value-add to the success of the Foundation
• Effective communicator
• Collaborative
• Dependable
• Detail-oriented
• Adaptable, receptive to change
• Teach through example and service
• Practice professional curiosity and desire to learn
• Excellent interpersonal skills and ability to work with a diverse constituency
• Maintain confidentiality
• Work safely

• Provide administrative support to the COO
• Manage emails, phone calls, and other communication
• Represent the COO and Foundation to internal and external stakeholders
• Manage COO calendar
• Schedule and manage meetings, collaborating with technology, and resolving conflicts
• Manage documents, agendas, PowerPoint presentations and reports
• Prepare presentations and reports, managing sensitive information
• Provide support to other leadership team members, in particular schedule coordination and meeting preparation
• Manage departmental deadlines
• Research and compile information, identifying key considerations and making recommendations
• Maintain procedures and other controls necessary in carrying out tasks
• Provide backup support to President/CEO when needed
• Handle confidential organizational, financial, and personal information with high integrity

• Exhibit strong written and verbal skills
• Continued industry education and personal development as it pertains to the role and the Foundation
• Other tasks as requested

• Experience managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment
• Experience in high-level administrative tasks
• Proficiency in Microsoft Office Suite and other organization systems
• Excellent written and verbal communication skills
• Basic understanding of audio/video equipment
• Maintain confidentiality as required and appropriate

• This job is conducted in an office work environment, sitting most of the time
• Approximately 80% of this position’s duties require use of a computer
• Must be able to exert up to 20 lbs. of force occasionally
• Some travel required