Administrative Support Assistant; OA

Overview

This position is in the Office of the Chief of the Mental Health Service line at the VA Health Care System either in Roseburg, Oregon or Eugene, Oregon. The primary purpose of the position is to provide program and administrative support to the Administrative Officer and the Chief of Mental Health Services for the following program areas:
Psychiatry, Psychology, Social Work, Vocational Rehabilitation, Addiction Treatment, Recreation Service, and Residential Care Coordination.

• Specialized
  
  Experience:
  
  You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: reviews documents, reports, and/or applications for omissions and inconsistencies; ensures data entry is complete and accurate; tracks and creates reports and compiles information for the organization as required;
  
  maintains calendars and schedules meetings/appointments; assists with quality improvement, inventory, manpower, space, and equipment utilization; assists with monitoring fund control balances.
  NOTE:
  Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates and hours worked per week.

• Specialized
  
  Experience:
  
  You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: reviews documents, reports, and/or applications for omissions and inconsistencies; ensures data entry is complete and accurate; tracks and creates reports and compiles information for the organization as required;
  
  maintains calendars and schedules meetings/appointments; assists with quality improvement, inventory, manpower, space, and equipment utilization; monitors fund control point balances and makes recommendations as needed through developing budget data and justification for review and approval.
  NOTE:
  Experience must be fully documented on your resume and must include job title, duties, month & year starting and ending dates and hours worked per week.

In addition to meeting Specialized Experience, the following is required:
Typing Proficiency: 40 words per minute typing speed. Applicants may meet this requirement by presenting a certificate of proficiency from a school or other organization authorized to issue such certificates or by self-certifying their proficiency.

• Primary Timekeeper for mental health employees and backup to the Social Work Service Line.
• Manages seven fund control points (FCPs) total: 4 FCPs for CWT.
• Efficiently tracks expenditures/timekeeping for an average of 30 compensated work therapy (CWT) Veteran employees and submits into G-Invoicing bi-weekly.
• Responsible for MH purchase card actions, some purchases required to be completed in person such as bus passes.
• Responsible for reconciliation of budgets and fund control points (FCP) to ensure full and compliant utilization of allocated resources; increase in urgency, procurement activities as programs aim to obligate remaining funds to meet deadlines at the end of the fiscal year.
• The workload is continuous, deadline-driven, and dependent on an incumbent who can manage several tracking systems simultaneously.
• Responsible for coordinating with multiple departments such as Fiscal and Logistics to keep processes flowing.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://(Use the "Apply for this Job" box below)./