Schnitzer School of Global Studies Administrative and Executive Support Specialist

Schnitzer School of Global Studies Administrative and Executive Support Specialist

Work type: Classified Staff
Location: Eugene, OR

August 14, 2026 (updated); position open until filled

The Administrative and Executive Support Specialist ensures the smooth operation of the Schnitzer School of Global Studies and Languages by providing comprehensive administrative, executive, and Schnitzer School‑funded event management support. The role collaborates closely with the Schnitzer School leadership team—including the Associate Director, Operations Manager, and Intercultural Experiences Coordinator—as well as the Executive Director and Center for Global Futures Senior Director.

Key responsibilities include coordinating data collection and reporting, managing School awards and website updates, and maintaining Schnitzer School listservs. The position also encompasses executive support functions such as calendar management, meeting coordination, committee support, and travel arrangements for senior leadership. Additionally, the Specialist oversees event planning and execution of Schnitzer School‑sponsored programs and conferences, manages itineraries for visitors, and partners with CAS Travel for logistical arrangements.

The Administrative and Executive Support Specialist supervises student employees in collaboration with the IEC, approving timesheets and leave reports, and supporting the full student worker lifecycle. The position also assists with public outreach initiatives, including social media, publicity, and representation at university events.

• Three (3) years of clerical/secretarial experience, which included:
  • One (1) year at full performance level performing typing, word processing, or other document generation; and
  • Lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
• Excellent organizational and time‑management skills, with attention to detail.
• Effective communication skills.
• Ability to work effectively with individuals from diverse backgrounds, in support of an inclusive and welcoming environment.
• Ability to work independently and as part of a team, providing support where needed.
• Proficiency with Microsoft Office 365 software, and the ability to learn new software.
• Ability to apply and implement policies, procedures, rules, and/or regulations, including problem‑solving skills, and the ability to exercise sound judgment.

• Experience in a college or university setting.
• Experience working in Banner Information System or Cognos.
• Experience with communications and/or social media.
• Experience planning and/or conducting special events.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website.

The University of Oregon is an equal‑opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541‑346‑5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy‑related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies.

Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.