Alumni Communications Project Assistant

Apply now Job no: 536801
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support

Hybrid eligible - located in Eugene or Portland, Oregon

July 28, 2026; open until filled

To be considered for this position, applicants must submit a complete application. A complete application must include:

We are interested in finding the best candidate for this position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications. Use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring to the position.

If you have questions about the application process or the position, please reach out to fass.

University Advancement (UA) supports the University of Oregon’s (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long‑term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community.

The University of Oregon Alumni Association (UOAA) is an inter-dependent 501c3 within the University of Oregon’s University Advancement division. The UOAA fosters lifelong relationships, deepens engagement, and advocates on behalf of the university and Duck alumni around the world. Launched in 1879, the UOAA is proud of its long history of keeping alumni connected to the university and to one another, offering a wide array of opportunities for service and engagement.

With a membership of over 20,000, the UOAA serves as an important connection to the university for more than 275,000 alumni worldwide. Our vision is to be among the very best alumni relations programs in the world, uniting and engaging Ducks in all stages of flight.

The Alumni Communications Project Assistant supports communications projects within the UOAA under the direction of the Director of Alumni Communications. The project assistant is responsible for assisting with the successful delivery of assigned projects with the UOAA and stakeholders and supports the use of standardized project management methodologies, processes, and tools.

Reporting to the Director of Alumni Communications, the project assistant processes requests from UOAA staff for communications support, develops project timelines, and follows up with internal stakeholders to support the successful and timely completion of marketing and communications projects.

Additionally, this position supports the day‑to‑day use of the UOAA’s project manager software, organizing and maintaining project information, project blueprints, and request forms. They improve the abilities of UOAA staff via project management training and technical support. The project assistant is also responsible for documenting and organizing project management processes under established guidelines.

This position requires the ability to balance short‑term or urgent requests for assistance against long‑term goals and projects, as well as the ability to prioritize requests within guidelines and priorities established by the Director. The project assistant position requires excellent written and verbal communication skills and the ability to build positive working relationships across the UOAA.

• Three years of office experience including two years at a full performance level and experience generating documents.
• Lead work responsibility or coordination of office procedures.
• Ability to interact, communicate, and work effectively with individuals, recognizing and respecting the many and varied identities of each person.
• Commitment to promoting and enhancing diversity, equity, and inclusion.
• Familiarity with project management principles.
• High competency in MS Office or similar software.
• A…