Executive Support Specialist

Apply now Job no: 536779
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support

July 15, 2026; position open until filled

Along with your online application and resume, please include a brief cover letter (one page or less) that addresses how you meet the minimum (and, if applicable, preferred) qualifications for this position. Use your letter to share what excites you about this opportunity and how you would contribute to the Clark Honors College in this role.

For a copy of the full position description, please email cbsohr. Salary offers are based on qualifications, experience, and the University’s fair, equitable, and consistent pay practices.

Note:

Applicants who meet the minimum qualifications may be contacted for further information during the review process.

Founded in 1960, the Robert

D. Clark Honors College (CHC) is a top public honors college known for its innovative curriculum, excellent advising and mentoring, and commitment to liberal arts education. The CHC’s interdisciplinary core education curriculum and personalized mentorship provide students with a foundation built on writing and communication‑intensive coursework. Courses are conducted as seminars, allowing for vibrant intellectual discussions, unique opportunities for pedagogical innovation, and rich faculty‑student interactions and learning.

All students complete an honors thesis, supported by faculty mentors. CHC students and faculty are curious, enthusiastic, and committed to making a positive impact on the world. Located in Eugene, Oregon—an hour from both the Pacific coast and the Cascade mountains, the CHC offers students a small liberal arts honors college experience within the cutting‑edge resources of a Research 1 institution.

The Executive Support Specialist (ESS) provides high‑level, confidential secretarial and administrative support to the Dean of the Clark Honors College and performs administrative functions in direct support of executive leadership including the dean, associate deans, and other administrative staff. The ESS manages the schedule and calendar of the dean and acts on their behalf when scheduling and arranging appointments, meetings, travel, and conferences.

The position requires independent judgment, discretion, and anticipatory support, and serves as a primary communication and coordination link between the Dean and internal and external stakeholders.

This part‑time position reports directly to the Assistant Director of Executive Operations. Given the anticipated growth of the College, there is potential for future re‑evaluation of this position to increase the FTE up to 1.0/full‑time.

• Three years of clerical/secretarial experience which included:
  • one year at a full performance level performing typing, word processing, or other generating of documents;
  • lead work responsibility or coordination of office procedures.
• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience (no substitution for the one year at the full performance level).
• Ability to anticipate needs and align administrative support with shifting priorities.
• Strong skills in planning, executing, and delivering assignments on time.
• Strong communication skills; ability to represent the Dean’s Office professionally.
• Working knowledge of Microsoft Office Suite and other data platforms.
• Ability to address complex issues with sound judgment and discretion.
• Capacity to manage shifting priorities in a fast‑paced environment.
• Ability to maintain confidentiality when handling personnel records, managing calendars, and scheduling meetings.

• Three years of administrative support experience for a high‑level senior executive.
• Associate degree or an equivalent combination of education, training, and progressively responsible administrative experience.
• Experience providing high‑level administrative support to a senior leader, including managing calendars, coordinating meetings, and…