Program Coordinator, Information Technology

Final date to receive applications:
Wednesday, July 15, 2026, at 5 p.m. P.T.

Accepting online applications only through the City of Eugene website. Information on how to apply.

The City of Eugene is seeking a proactive, detail-oriented professional to join our Information Services Division as an IT Program Coordinator. This position sits at the nexus of IT and Finance. Core responsibilities include coordinating daily financial and administrative tasks that keep the division running smoothly, developing and implementing processes and procedures to support the IT Finance Team, and preparing reports to support the division’s financial success and wellbeing.

Classification:
Program Coordinator - AFSCME. Salary: $31.31 - $39.03 hourly / $65,124.80 - $81,182.40 annually.

Location:

City Hall, 500 E 4th Avenue, Eugene.

Schedule:

Monday - Friday, 8:00 a.m.

- 5:00 p.m., with flexibility per business need. Benefits:
The City of Eugene offers robust and competitive benefits. Living & Working in Eugene:
Information about living in Eugene, how the City of Eugene operates, and more can be found on our website.

• Serve as a core member of the IT Finance Team which leads IT purchasing for the City of Eugene.
• Develop and refine division-level finance and human resource processes and workflows.
• Perform IT procurement and purchasing tasks including contract management and purchasing for the division.
• Create financial reports to evaluate financial trends and support billing; evaluate, consolidate, and perform basic data analysis; check information for accuracy and applicability to work program.
• Coordinate timekeeping for the division.
• Coordinate division human resources processes including recruitment, onboarding, and related tasks.
• Prepare a variety of division-wide communications such as monthly newsletters and emails regarding financial and administrative matters.
• Represent the division on various City-wide committees.
• Work with vendors and other partners to support division goals.
• Plan, prepare and present information related to IT finance and human resource tasks to division leadership.
• Provide a variety of administrative supports to the division, such as maintaining data in various sources; verifying, tracking and updating information; designing and producing standard and customized reports; develop and maintain complex recordkeeping and tracking systems.
• Support the Telecom Program with purchasing and administrative support.
• Support the ISD Leadership Team by taking meeting notes and running meeting technology.
• Support a variety of office tasks.
• Perform related and other duties as assigned.

• Experience:
  
  Four years of progressively responsible clerical or administrative support experience, including two years managing contracts, records, and/or financial data.
• Training:
  High school diploma or G.E.D. equivalent. Associate degree or college coursework in the assigned area desirable.
• Background:
  Must pass a criminal background check.

• Effective customer service practices and vendor management skills.
• Business English, grammar, spelling, and punctuation; strong editing and proofreading skills.
• Effective telephone practices and protocols.
• Basic math and data analysis skills.
• Basic public purchasing and contracting laws and regulations.

• Learn and implement the City’s Finance systems and practices including applying public purchasing regulations and policies and financial record keeping processes.
• Learn how to administer contracts and other agreements and documents; work within, and adhere to, strict project deadlines.
• Gather and evaluate a variety of data to develop and prepare effective reports associated with financial tracking.
• Make independent decisions consistent with appropriate policies, procedures, and techniques.
• Evaluate issues and solve problems; discuss problems and complaints tactfully, courteously and effectively with co-workers, staff at other departments or agencies, and vendors.
• Train coworkers in processes and procedures (such as time entry, etc.) as needed.
• Write clear and concise reports and other correspondence; communicate effectively, both…