Legal Administrative Assistant​/Paralegal

General Summary

The Legal Administrative Assistant/Paralegal provides comprehensive administrative and operational support to the General Counsel and Senior Paralegal, supporting legal, compliance, contract administration, and governance functions. This role will work closely with the Compliance Department and district employees to support contract administration, develop and maintain compliance procedures, prepare and review documents, and assist with legal and policy research and will also contribute to the quality, consistency, and accuracy of departmental and public-facing materials.

The incumbent will progressively assume greater responsibility and serve as backup support for public meeting functions.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Provide administrative support to the General Counsel, including preparing correspondence and legal documents, managing calendars and deadlines, and coordinating meetings and appointments.
• Provide direct support to the Senior Paralegal in the research, review, preparation, tracking, and management of contracts and contract-related documents.
• Coordinate contract-related activities by scheduling meetings, gathering supporting documentation, and facilitating communication with internal departments.
• Assist in contract administration by reviewing documents for completeness, required provisions, and compliance with applicable statutes and requirements.
• Under the Supervision of General Counsel, draft standard contract provisions, amendments, and related documents using approved templates.
• Serve as backup for contract administration, progressively assuming more complex and paralegal-level responsibilities as knowledge and skills develop.
• Participate in training and professional development activities designed to prepare for future advancement to a Paralegal position.
• Review and edit departmental documents, correspondence, and public-facing materials to ensure accuracy, proper grammar, spelling, formatting consistency, and alignment with approved templates and messaging standards.
• Support departmental compliance efforts by collaborating with team members to develop, document, and finalize procedures, ensuring processes are clearly defined, accurate, and aligned with regulatory and organizational requirements.
• Serve as backup to the Board Liaison Officer by coordinating and facilitating board and committee meetings, preparing agendas and meeting materials, issuing public notices, maintaining meeting records, ensuring compliance with Oregon Public Meeting Law, and overseeing meeting operations.
• Demonstrate strong customer service skills and excellent oral and written communication skills. Must be able to manage diverse and demanding requestors.
• Exercise with a high degree of discretion, professionalism, and confidentiality in handling sensitive information.

• This position does not supervise others.

• This position adheres to procurement policies and procedures including managing contract compliance.

Required Education and Experience

This position is an underfill opportunity and may be filled at either the Legal Administrative Assistant or Paralegal level, depending on the qualifications of the selected candidate. Candidates must meet the minimum qualifications for the level at which they are hired.

Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job will be considered. Education and course work can substitute for years of experience. Typical qualifications are outlined below:

• Associate degree in paralegal studies, public administration, business administration, or a closely related field; and
• Two (2) years of progressively responsible experience in legal administrative support, contracts administration, procurement support, or general office support in a governmental, public sector, or regulated environment;

• Four (4) years of progressively responsible experience in legal administration support or contract administration, procurement support, or a closely related field.

Candidates may be hired at the Paralegal level if they meet the following qualifications:

• Bachelor's degree in paralegal studies, law, public administration, business administration, or a closely related field;

• Completion of an approved paralegal certificate program;

• One (1) year of experience supporting legal, contracts, procurement, or compliance functions.

• Experience working in a public transit agency, governmental entity, or similarly regulated environment
• Familiarity with Federal…