Receptionist, Administrative​/Clerical

Job Description

The Receptionist oversees the reception area and core office administrative functions to ensure smooth communication, professional visitor management, and efficient support for multiple departments. This role serves as the first point of contact for callers and visitors, manages mail and deliveries, supports document control activities, and provides general clerical and administrative assistance across the office.

Receptionist

The Receptionist oversees the reception area and core office administrative functions to ensure smooth communication, professional visitor management, and efficient support for multiple departments. This role serves as the first point of contact for callers and visitors, manages mail and deliveries, supports document control activities, and provides general clerical and administrative assistance across the office.

• Administer the reception area to ensure effective telephone and mail communications internally and externally while maintaining a professional environment and culture.
• Greet, welcome, and direct visitors in a courteous and professional manner, announcing them appropriately to relevant staff.
• Answer, screen, and forward incoming phone calls, providing basic information as needed.
• Receive, sort, and distribute daily mail, shipments, and courier deliveries.
• Maintain security by following established procedures and controlling visitor and vendor access.
• Perform a variety of clerical duties including filing, photocopying, collating, scanning, and related tasks.
• Coordinate overall administrative activities for the office to support efficient operations.
• Manage the Document Control Program, ensuring proper handling and tracking of documentation.
• Maintain and update program logs for vendors and guests to support accurate recordkeeping.
• Oversee office equipment maintenance, and support office layout, arrangement, and housekeeping of office facilities.
• Provide administrative assistance to Human Resources, Warehouse, and other related departments as needed.
• Communicate professionally via phone and email with internal staff, vendors, and visitors.
• Collaborate effectively with team members and contribute to a positive, service-oriented office culture.

• Demonstrated clerical and administrative skills, including filing, photocopying, collating, and scanning.
• Strong customer service orientation with the ability to interact professionally with visitors, callers, and internal staff.
• Proficiency in Microsoft Office products, including Microsoft Excel and Outlook.
• Ability to manage reception duties such as answering, screening, and forwarding phone calls and greeting visitors.
• Experience with general office administration and receptionist responsibilities.
• Ability to support Human Resources and other departments with administrative tasks.
• Self-starter mindset with strong problem-solving abilities and a positive attitude.
• Assertive yet friendly communication style, with the ability to work well with others and in a team environment.
• Excellent people skills and the ability to communicate clearly and professionally via phone and email.

• Experience with Microsoft Teams is a plus.
• Bilingual Spanish skills are a significant advantage.
• Previous experience in customer service or front desk roles is beneficial.
• Previous experience in human resources support or clerical administrative work is helpful.
• Strong organizational skills and attention to detail in managing documents and logs.
• Ability to adapt to new responsibilities and take on internal opportunities for growth.

This role operates in a professional office environment with a focus on courteous, service-oriented interaction. The position routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The typical work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The culture encourages employees to grow, take on new opportunities, and apply for internal roles that support their professional goals.

This is a Contract to Hire position based out of Eugene, OR.

The pay range for this position is $20.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Eugene,OR. Final date to receive applications This…