Administrative Assistant

Overview & Job Summary

The purpose of the Administrative Assistant position is to ensure that day to day business activities are supported and enhanced. The role the Administrative Assistant includes a broad range of duties including: customer service, clerical activities, phone responsibility and general support of the administrative staff.

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Company parties
• Dental insurance

The Administrative Assistant will play an integral role in in the company’s efforts of upholding the Vision Statement of Cassiel DBA Visiting Angels, which states, “We provide a profoundly remarkable experience”.

• Administrates the reception area to ensure effective telephone and mail communications, both internally and externally, to maintain professional environment and culture
• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward incoming phone calls, as needed to individuals, departments or offices, while providing basic information when needed.
• Distribute incoming and prepare outgoing mail
• Maintain the reception/entry and conference areas in a professional manner
• Purchase and manage use of office supplies
• Maintain security by following procedures and controlling access to the rest of the office
• Update contact information
• Perform other clerical duties such as photocopying, scanning, etc.

• Coordinates overall administrative activities for the office & assist, as requested by staff
• Maintain and communicate company calendar and schedule of training
• Perform scheduling tasks as directed by Managers and Directors utilizing Well Sky
• Assist in preparing employee orientation and class materials, assessment folders & Client communications
• Maintain Caregiver files, records, data
• Make badges for new hires and replacements
• Send correspondence letters and cards, as requested by staff
• Schedule and organize meals for trainings and other organized events

• Distribute employee communications (handbooks, 401K eligibility, monthly safety tips, updates, notices, etc.)
• Compile and keep up to date hiring documents and information packets (current I-9, tax documents, etc.)
• Assist with employee recognition activities
• Inform, follow up, receive and upload Annual trainings, expirations on necessary files, completion of WOTC questionnaires, etc.
• Marketing
• Communication of Referral contacts/phone calls
• Compile marketing materials (assessment folders) and communication Notebooks for client services
• Schedule and organize meals for trainings and other organized events

• Able to work in an environment with a high level of activity
• Interpersonal and communication skills
• Customer service orientation
• Attention to detail
• Proficient computer skills