Business Operations Assistant

Business Operations Assistant

Department:
Provost's Administrative Services Team(PAST) - Finance Operations

Classification:
Accounting Technician

Appointment Type and Duration:
Regular,Ongoing

Salary: $19.36 - $28.75 per hour

FTE: 1.0

Review of Applications Begins:
September 9, 2026;
Open until filled

Administrative Services oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic and specialized administrativeservices to support the missions of various departments, schools and colleges at the University of Oregon. Administrative Servicesfocuses on department-specific budget, finance, payroll, human resources, and procure-to-pay functions as well as specializedphysical security and utility technologies.

Administrative Service sis a metric-driven, people-first administrative team that strivesto create efficient, effective and sustainable administrative support structures across campus.

As one of the shared services hubs in Administrative Services, the Provost's Administrative Services Team (PAST) provides business and administrative services for Partner Units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement;
Division of Graduate Studies;
Jordan Schnitzer Museum of Art;
Museum of Natural and Cultural History;
University Career Center;
Undergraduate Education and Student Success;

Services for Student Athletes; and University Libraries. The unitssupported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures ofmore than $73.5 million, all funds. PAST works with multiple employee category types including four different unions andofficers of administration.

(Hybrid-Eligible) The Business Operations Assistant provides operational and administrative services across a range of businessfunctions for PAST's partner units. This position supports areassuch as accounts payable, purchasing, contracts, and travel,helping to ensure timely, accurate, and compliant processing.

Reporting to the Business Operations Manager, the Business Operations Assistant carries out routine and moderately complex business tasks in accordance with established federal, state, and university policies and procedures. The position uses standardpractices and documented processes to process transactions, respondto inquiries, and resolve issues, collaborating with Business Operations Specialists on non routine or complex requests and escalating issues to the Business Operations Manager asneeded.

The Business Operations Assistant works with campus partners suchas Business Affairs, Purchasing and Contracting Services, and theUO Travel Office to support the timely and accurate completion ofbusiness transactions. In addition to transaction processing, thisrole supports internal recordkeeping and operational consistency by maintaining documentation, adhering to established workflows, and assisting with the development and upkeep of standard operating procedures. As a member of the PAST Business Operations team, the Business Operations Assistant contributes to the shared goal of delivering reliable and coordinated business support to PASTpartner units across campus.

• 12 quarter hours (8 semester hours) of Accounting coursesOR
• An Associates Degree in Accounting; AND
• One year of experience
  * that includes entering, compiling, and/or reporting financial information; OR
• An equivalent combination of education and experience.

Note:

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.

* Experience may come from roles involving entering, tracking,reconciling, or reporting financial information - including processing transactions, reconciling statements, reviewing financial documents, or coordinating budgets or expenses, even ifthe work was done outside a formal accounting position.

• Proficiency with office software, including word processing and spreadsheets.
• Strong attention to detail and ability to manage multiple tasksand competing priorities.
• Effective communication skills and ability to work collaboratively with diverse individuals.
• Ability to apply established policies and procedures and recognize when issues require escalation.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated commitment to diversity, equity, and inclusion.
• Ability to support administrative and recordkeeping functions with a high degree of accuracy.

• Experience in accounts payable, purchasing, contracting, ortravel coordination.
• Experience working in higher education or a public sectorenvironment.
• Experience using Banner Financial Information Systems(FIS).
• Experience using Concur for travel booking and…