Administrative Assistant - Health & Wellness

Job Title:

Health & Wellness Administrative Assistant Department:
Health & Wellness Classification:
Part Time (30 hours per week), Non-Exempt

Reports to:

Health & Wellness Director Job Grade: 5

APPLICATION INSTRUCTIONS:
To be considered for the position, applicants must apply on our web-based applicant portal and include a cover letter, resume and contact information for three references.

Our Culture Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world.

We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

Position Summary This position supports the work of the Y, a leading nonprofit charitable organization committed to strengthening community through youth development, healthy living, and social responsibility.

The Health & Wellness Administrative Assistant supports the operational, administrative, and marketing needs of the Health & Wellness Department. This role provides direct support to the Health & Wellness Director, and works collaboratively with Personal Trainers, Group Fitness Instructors, Coordinators, interns, and other department staff to strengthen communication, member engagement, and program visibility. A primary focus of this position will be assisting with initiatives for Health & Wellness Group and Individual Fitness programs, as well as additional support for the department as a whole.

This role will help elevate storytelling, member engagement, trainer visibility, and community connection through organized communication and collaborative promotional efforts.

The Health & Wellness Administrative Assistant will also support day-to-day department operations, special projects, member communication, scheduling support, event coordination, and other administrative functions as assigned.

This role requires strong organizational skills, professionalism, creativity, adaptability, and the ability to collaborate effectively in a fast-paced wellness environment.

Essential Functions Supports day-to-day administrative operations of the Health & Wellness Department, including communication, organization, scheduling support, and operational coordination.

Assists with marketing and member engagement efforts for Personal Training, Group Fitness, specialty programs, workshops, events, and department initiatives.

Collaborates closely with the Health & Wellness Director, interns, Personal Trainers, Group Fitness Instructors, and Coordinators to support communication and promotional initiatives.

Assists with creating, organizing, and distributing promotional materials, schedules, social media requests, digital communication drafts, internal announcements, and member-facing content.

Supports Personal Trainers and Health & Wellness staff with marketing-related initiatives, including trainer bios, social media visibility, promotional campaigns, member success stories, and program awareness efforts.

Coordinates communication and organizational support for interns and ambassador program participants, helping maintain project timelines, expectations, and collaboration.

Assists with maintaining accurate program information across department systems, schedules, digital platforms, and registration materials.

Provides administrative support for specialty programs, workshops, trainings, meetings, and department events, including participant communication, roster support, preparation of materials, and coordination assistance.

Supports member communication efforts by responding to inquiries, assisting with follow-up communication, and helping maintain a welcoming and service-oriented department experience.

Assists with department reporting, participation tracking, attendance records, data entry, and operational documentation.

Maintains…