Assistant Administratif et Pédagogique F​/H

Epitech La Réunion Campus Manager

Under the responsibility of the campus director, you will ensure the administrative, pedagogical, and organizational management of the courses offered at the Epitech La Réunion campus. In this role, you will guarantee the follow-up of students and teaching staff, participate in the smooth operation of the campus, and ensure compliance with administrative, regulatory, and quality procedures.

Responsibilities include:

• Answering phone calls and managing the switchboard
• Welcoming visitors and external parties, addressing the different inquiries of students, teachers, and student tutors
• Preparing correspondence (welcome, alerts, missing documents, resignations, etc.)
• Coordination of teaching staff
• Preparing contracts for teaching staff (CDD, etc.)
• Preparing and transmitting authorization request dossiers to teach to the Rectorate
• Establishing the intervention schedules of teaching staff
• Monitoring the correct progression and validating modules related exclusively to external teaching staff (English, coaching, PCP, job contract search support, REX, etc.)
• Managing purchase orders and invoices:
• Related to campus life (maintenance, repairs, etc.)
• Related to teaching staff
• Managing purchase requests and invoicing
• Ensuring administrative entries:
• Processing enrollment and re-enrollment dossiers of learners and students necessary for integration into the curriculum
• Contractualization of professional training learners
• Follow-up and collection of administrative documents necessary for integration into the curriculum
• Processing scholarship requests
• Managing the administrative and financial follow-up of learners and students in training and the follow-up of unpaid amounts
• Exchanges with financial referees (summons, meeting reports)
• Follow-up of students
• Participating in the completion of funding dossiers for the different implemented devices jointly with the development/recruitment team
• Ensuring the follow-up of learners with funding bodies:
  France Travail, EDOF, Transition Pro...
• Ensuring the referencing of training, particularly continuing education (CARIF OREF)
• Keeping up to date with student and learner populations and updating their personal information on the various tools
• Qualifying and transmitting annual surveys (with the supervisory entities, SIFA, etc.) and declaration of populations (CVEC, etc.)
• Preparing and sending attestations related to campus life
• Preparing and following up on internship agreements for learners
• Participating in the link with companies through the internship booklet, company visits, and the follow-up of company evaluations requested by the training
• Preparing and following up on class meetings
• Ensuring compliance with the processes related to the quality of training QUALIOPI on the administrative side
• Planning pedagogical activities
• Participating in the organization and animation of pedagogical life (events, meetings, etc.)
• Respecting the processes and expectations of the Qualiopi certification

This list is not exhaustive

Bac+2 to Bac+5 in administrative management, executive assistance, training management, educational sciences, or equivalent. Previous experience in higher education, training, or an administrative environment is appreciated. Excellent organizational, coordination, and priority management skills. Relationship skills and service orientation allowing interaction with various stakeholders (students, teachers, companies, partners). Rigour, autonomy, and sense of responsibility. Writing skills and mastery of office tools (Office Pack).

Team spirit, force of proposal, and ability to evolve in a dynamic environment.

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