Payroll and Contracts Coordinator, Senior

The Eugene Police Department has a full-time Senior Program Coordinator opportunity. This position is responsible for providing payroll, financial, and contract support to the Finance Section in the Finance & Administration Division of the Eugene Police Department.

Final date to receive applications:
Wednesday, June 17, 2026, at 5 p.m. P.T.

Classification: Program Coordinator, Senior
Salary: $35.74 - $44.54 hourly / $74,339.20 - $92,643.20 annually
Department, Division: Eugene Police Department, Finance and Administration
Union Representation: American Federation of State, County and Municipal Employees (AFSCME)
Work Location: Eugene Police Department Headquarters, 300 Country Club Rd, Eugene, OR 97401
Schedule: Monday-Friday, 8:00 a.m.

- 5:00 p.m. with flexibility per business need

Benefits: The City of Eugene offers robust and competitive benefits.

• Payroll Coordination, including timesheet review and completion, and a variety of personnel actions in compliance with City and union procedures
• Familiarity with multiple union contracts and the impacts of those labor agreements on payroll
• Assessment of programmatic policies and procedures; make recommendations for improvements and help in the implementation of changes to the policies and procedures.
• Develop, implement, and maintain a variety of payroll and financial tracking systems
• Financial research, audits, and reconciliations
• Research and data extraction to identify and correct discrepancies
• Grant Administration
• Purchasing Program Administration
• Contract Administration (revenue and expense) including grant contracts
• Procurement Cards
• Accounts payable
• Accounts receivable
• Petty cash administration
• Asset tracking
• Regular updates of desk manual and procedures
• Other duties as assigned

• Conduct ongoing payroll administrative activities including timesheet reviews, exceptions, combo code mismatches; communication with employees and supervisors for timesheet approvals and questions; and entry of employee information and personnel actions into the payroll system, including but not limited to position changes, temporary assignments, merits, probations, resignations, rehires, and promotions. Track and report personnel changes, department org chart updates, and position vacancies.
• Familiarity with multiple union labor agreements and impacts on payroll activities. Conduct new employee onboarding and develop employee payroll training resources. Other payroll duties as assigned.

• Performs a variety of financial functions including entering data into financial systems, processing accounts payable and accounts receivable, submitting purchase orders, reviewing invoices, reconciling accounts, researching historical financial and contractual payments and funding, assisting with budget preparation, entry, and reporting.
• Coordinates, compiles, and evaluates data from a variety of sources to create regular and specialized financial reports; searches files and records for information; decides on effective layout of data; coordinates the updating of manuals and documents; obtains information from others as necessary to complete assignment. Identify, develop, and maintain ad hoc reporting solutions as needed.
• Assessment and development of best practices, internal controls, and procedures. Financial projects and other duties as assigned.

• Coordinates purchases that are compliant with public procurement rules and guidelines. Tracks Department purchasing trends and forecasts future funding requirements. Evaluates current purchasing program training and effectiveness, develops program improvement recommendations, and implements solutions.

• Administration of EPD contracts, including revenue, expense, and grant contracts. Contract administration includes creation, review, signature routing, collaboration and routine communication with project managers, amendments, terminations, review of insurance compliance, deadline/expiration tracking, and grant performance/progress reporting. Updates contract tracking systems, asset management database, and various reporting as needed.
• Serves as Department purchasing and contract…