Assistant Finance Manager

Position Title

Assistant Finance Manager

Director of Finance & IT

40+

$69,680 - $87,048 (depending on experience)

Exempt

Eligible for FFLC-sponsored benefits (e.g., paid time off benefits such as holidays, floating days, vacation, and sick). Health insurance benefits are offered the first of the month after 30 days of employment; other benefits after a 90‑day mutual trial service period satisfactorily completed.

Assist the Director of Finance & IT and has supervisory responsibility for ensuring the accurate and timely processing of payroll and accounts payable. Administer employee benefit enrollments and changes.

• Supervise preparation and completion of biweekly payroll.
• May perform all payroll duties in the event of Payroll/Accounts Payable Coordinator’s absence, complete biweekly payroll and transmit.
• Submit Paycard debit card information for employee enrollments, as needed.
• Distribute payroll vouchers to employee mailboxes.
• Prepare or review special check requests; lost/replacement and termination checks.
• Review and respond to garnishment requests; create employee folders for payroll processing of garnishment.
• Respond to employment verifications.
• Reply to 501c Unemployment Trust with employee information for pending unemployment claims.
• Enter monthly payroll journal entries from Summary Reports to the general ledger (G/L).
• Run monthly payroll reports for Director of Finance & IT.
• Prepare quarterly reconciliation of 941 reports to the G/L.
• Quarterly transmit 941 and Oregon Quarterly (OQ) reports to 501c Unemployment Trust and run Period Charge Report to obtain unemployment charges for the quarter.
• Maintain employee records, yearly create wage increase change forms, and payroll deductions spreadsheet.
• Prepare custom payroll reports out of Paylocity for project‑based tracking and other supporting programs.

• Review all invoices for appropriate coding and management approval.
• Perform EFT & ACH cash transfers and on‑line credit card payments for approved vendors (list reviewed by Executive Director and Director of Finance & IT annually).
• May perform all Accounts Payable duties in the event of Payroll/Accounts Payable Coordinator’s absence: perform vendor maintenance, enter invoices, print and mail A/P checks.
• Provide bank statement reconciliation of A/P checks & EFT debits for the Director of Finance & IT.
• Prepare SAIF workers compensation, liability insurance, and postage journal entries monthly.
• Reconcile payroll liabilities quarterly, at a minimum.
• Prepares monthly Lane County billing.
• Respond to Departmental requests for G/L detail and other reporting as needed.
• Run monthly Company Credit Card Statements and distribute to users for review/submission w receipts to AP. Maintain payment submissions on CC account to maintain active availability.

• Train and supervise work performance of the Payroll/Accounts Payable Coordinator.
• Perform annual and semi‑annual employee reviews.

• Enroll employees in health, dental, vision, STD/LTD/Life/AD&D insurances, FSA, and 401(k) plan and create spreadsheets for monthly invoice payments of such benefits.
• Prepare census reports for yearly insurance renewals.
• Maintain procedural documentation of insurance web sites for maintenance, billings, and payments.

• Post A/P and Inventory subsidiary files to G/L.
• Code Cash Receipt batches/activity and prepare deposits of donations and other miscellaneous cash receipts and submit to bank.
• Prepare and review Cash Receipt postings to GL.
• Review significant, non‑routine journal entries prepared and posted by Director of Finance & IT.
• Assist Director of Finance & IT with annual personnel budget preparation.
• Annually review with Director of Finance & IT the personnel and A/P allocations.
• Maintain documentation of critical job functions to enable department staff to perform those functions as needed.
• Responsible for security of blank checks (locked file cabinet).
• Provide support and schedules for YE Audit, Workers Comp Audit, Lane County Audit.
• Perform other duties as assigned…