VP of Finance & Accounting

Job Title:

VP of Finance & Accounting Department:
Administration Classification:
Full time, Exempt Job Grade: 15

Reports to:

Chief Executive Officer Our Culture Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality.

We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

Position Summary This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The VP of Finance & Accounting (VPFA) at the Eugene Family YMCA intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined while also overseeing the internal control, compliance, and improvement of YMCA finances and business functions.

Essential Functions Manage and monitor financial operations. Prepare financial reports and analyses including forecast scenarios and proforma development; ensure that all accounting reports and transactions are prepared on a timely basis

Complete daily, weekly, monthly, quarterly, and yearly tactical financial responsibilities such as personally processing AR/AP, updating and reconciling the balance sheet, closing the month and fiscal year, and completing and submitting financial reports

Manage, respond to, and ensure accurate completion of key annual compliance and risk mitigation reports; including the audit, 990, and various grant financial reports, etc.

Establish, oversee and maintain an internal control system to ensure that financial transactions are based upon established policies and procedures as required by various regulatory agencies

Work closely with leadership on issues that affect financial outcomes and provide guidance and recommendations to executives and leadership staff

In conjunction with organizational leaders, oversee the drafting and completion of timely and thorough budgets and forecasts

Ensure financial management of grants and timely submission of their financial reports

Review, update, and/or develop internal controls and financial policies

Oversee the operations of the finance/accounting and information systems and platforms

Supervise and provide leadership to assigned finance and accounting staff (including recruitment, retention, performance management and disciplinary action as appropriate); and their core functions, such as collections, third-party billing, and finances

Develop performance indicators for tracking strategic objectives

Oversee the Y’s PCI compliance

Work closely with the CEO, and other senior leaders, to achieve the Y’s strategic financial and operational goals

Interpret financial statements and reports; identify potential liabilities

Create previously unknown, strategic, or original financial approaches that allow the Y to elevate its financial sophistication, solve complex problems, and increase understanding in relation to best practices. These strategies and approaches could have a critical financial impact on the Y’s overall performance and future

Ensure organizational finance and accounting functions are consistent with the Y’s policies and procedures

Oversee the preparation of Requests for Proposals (RFPs) and Requests for Qualifications (RFQ) in accordance with Y policies

Responsible for maintaining the Y’s procurement schedule for various vendors, and suppliers to ensure alignment with documented time frames, policies, and procedures

Requires frequent interactions to create, negotiate, and enact strategically important agreements in ways that require tact, timeliness, and trustworthiness. These relationships and interactions entail work with key vendors, partners, volunteers, and department leaders. Relationships will…