Senior Program Coordinator, Limited

Position: Senior Program Coordinator, Limited Duration
The City Recorder's Office is looking for a detail-oriented and organized individual to fill the role of a part time Senior Program Coordinator. This position is a Limited Duration position that could last up to 6 months per business need.

This role will assist with records management, archiving, promotional and educational outreach, and other supporting duties. An ideal candidate will enjoy working both as part of a team and independently, be comfortable working in a fast-paced team environment, sometimes with rapidly changing priorities, and be able to exercise discretion in all work environments.

Final date to receive applications:
Thursday, June 18, 2026, at 5 p.m. P.T.

Accepting Online Applications only through the City of Eugene Website

Information on

How to Apply

Classification:
Senior Program Coordinator

Salary Range: $35.74- $44.54 hourly

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA).  

Department, Division:
Central Services, City Manager's Office

Union Representation:
American Federation of State, County and Municipal Employees (AFSCME)

Work Location:

City Hall, 500 E 4th Ave.

Schedule:

20 hours per week, Monday -  Friday, 9:00 a.m.

- 1:00 p.m., per business need

Benefits:
The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.

Living & Working in Eugene:
Information about living in Eugene, how the City of Eugene operates, and more can be found on our website.

About the Limited Duration Position:

* This Limited Duration position could last up to six months per business need.  

* If you are a current Limited Duration employee, you will not have rights back to your Limited Duration position.  

* Employees hired into Limited Duration positions will be members of the AFSCME bargaining unit and covered by the contract except for items outlined below:

* Limited Duration employees are at-will and do not have a probationary period; they accrue no seniority, have no bumping or layoff provisions, and have no discipline or discharge rights.

* Applies advanced paraprofessional knowledge and experience to the Archives, Public Records, and Contracts Management program. Uses considerable judgement for planning, coordinating and overseeing program aspects and developments. Assists the City Recorder in the ongoing direction of programs and operations.

* Archives: creates high-level inventories in consultation with department leads; establishes process for physical intake based on availably of archives space and appropriateness based on current retention schedules; develops a process to de-accession records from archives back to departments or facilitate destruction if eligible.

* Records Management:
Oversees records management projects by providing support and information to staff on State requirements for preserving, retaining, and making available records. Develops trainings and resources for staff to support ongoing compliance.

* Contracts:
Supports the citywide contract system through filing (hard copy and digital), metadata updates, and destruction preparation; ensures compliance with all applicable legal requirements; supports historical contract management through backlog reviews and maintenance of physical contract room.

* Develops administrative, operating, and programmatic procedures and controls for carrying out activities in the assigned area; implements, coordinates, and administers a variety of projects and activities; coordinates with other departments and/or jurisdictions;
Identifies administrative, operational, and programmatic issues and problems and makes recommendations for improvements.

* Assists the City Recorder in developing long and short-range objectives and program goals.

* Evaluates effectiveness, impact, and cost of program or operational activities; evaluates need for training or changes to program policies and procedures and develops recommendations; monitors program compliance and administers training as needed.

* Interprets and applies laws, rules and regulations impacting the program area to determine and implement an appropriate course of action. Interprets ordinances; reviews legislation and other rules and regulations pertaining to assigned programs; monitors program activities for compliance with Federal and/or State laws

* Negotiates with involved parties to resolve problems, gain compliance, reach agreement or determine provisions for services.

* Develops and/or oversees the development of promotional and educational outreach activities for the program area, including writing fact sheets which require researching a variety of resources.

* Provides assistance and information to employees requiring thorough knowledge of laws, regulations, policies and procedures in the assigned area.

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