Executive Assistant to CEO

Overview

Reports to:

President & CEO

Status:
Full-time, Exempt

Direct Reports:
None

Salary Range: $55,000–$60,000 annually, depending on experience and qualifications

Placement within the range will be based on relevant experience, demonstrated skills, and alignment with the scope of the role.

Benefits:
Employer-paid medical insurance, short- and long-term disability, life insurance, paid holidays, generous paid time off, and eligibility for a 401(k) employer contribution after three months.

The Eugene Area Chamber of Commerce is a 1,200-member organization serving as a catalytic leader for our regional economy. We bring together business, civic, and community leaders to drive collaboration, advocacy, and programs that strengthen economic opportunity and quality of life in Lane County.

While non-partisan, the Chamber is not neutral on issues that impact the business community and regional prosperity. We are a mission-driven organization that values clarity, collaboration, and thoughtful systems that support people doing meaningful work.

Are you someone who anticipates needs before they’re voiced? Do you thrive in high-trust environments where discretion, judgment, and proactive follow-through matter deeply? Are you energized by supporting senior leadership in a way that creates calm, clarity, and momentum?

The Executive Assistant to the CEO is a proactive strategic partner responsible for managing the CEO’s time, priorities, and external engagements. This role operates as an extension of the CEO’s office—supporting board relations, external stakeholders, and internal coordination with professionalism and political awareness.

This role requires strong judgment, exceptional organization, and the confidence to manage up. You are someone who pulls information out of busy leaders, creates structure around ambiguity, and ensures nothing critical falls through the cracks.

The Manager of Executive Operations provides high-level, strategic coordination and support for the President & CEO, ensuring the effective operation of the Office of the CEO and the smooth execution of executive priorities.

This role is accountable for managing executive workflows, protecting the CEO’s time, and ensuring strong preparation, follow-through, and alignment across leadership, board governance, and key external relationships. The role exercises discretion and sound judgment on behalf of the CEO and operates with a high degree of independence.

The position works closely with the Chief Strategy & Operations Officer to support enterprise alignment and leadership cadence, while remaining primarily anchored to CEO effectiveness.

• Manage the CEO’s calendar, scheduling, preparation, and follow-through with a strategic lens
• Anticipate upcoming priorities, meetings, and deadlines to ensure the CEO is consistently well-prepared
• Protect the CEO’s time by triaging requests and managing competing demands thoughtfully
• Track executive-level action items and commitments to ensure timely completion
• Maintain organized systems, records, and reference materials to support executive effectiveness

• Coordinate logistics, materials, and follow-up for Eugene Chamber and Onward Eugene boards and key committees
• Prepare and assemble board agendas, packets, and training materials in collaboration with the CEO
• Attend board meetings, take minutes as required, and ensure timely distribution of materials
• Serve as a trusted point of contact for board-related coordination and logistics
• Support adherence to board policies, procedures, and governance best practices

• Support CEO communications and high-level correspondence, including drafting or coordinating follow-up messages as appropriate
• Interact professionally and confidentially with board members, senior stakeholders, partners, and community leaders
• Ensure timely, clear communication and coordination related to CEO-led initiatives and relationships

• Coordinate CEO–COO meetings, leadership…