Fleet Services Supervisor

General Summary

Under limited supervision, individuals assigned to this position supervise a diverse crew of employees in the daily maintenance, servicing, and detailing of 100+ transit buses and 30+ non-revenue vehicles. They plan, assign, monitor, and direct work on the fleet, equipment, and hardware; assist in employee selection; supervise, counsel, discipline, and evaluate employees; and participate in the development of department goals, action plans, and budget.

• Plan, assign, and supervise the maintenance and repair of a unique fleet of gasoline, diesel, diesel/hybrid, and battery electric transit coaches and a fleet of multi-use support vehicles; prepare repair schedules and determine priority of work; inspect equipment to determine needed repairs; prepare work orders; estimate time and materials to complete job.
• Maintain and evaluate maintenance records and reports, analyze data and assist with the development of divisional policies and plans of action to ensure efficient and effective maintenance operations.
• Assist in developing and scheduling prevention maintenance programs, and in the development and revising of department operating procedures.
• Manage and update information and tracking procedures within the maintenance management and data collection system.
• Apply the rules of contract administration in administering the collective bargaining agreement, service agreements, and other contracts.
• Under the direction of the Director of Fleet Management and/or the Fleet Maintenance Manager, participate in the selection process of departmental personnel and effectively recommend selection of new employees.
• Provide direction to a multi-functional team of employees on critical vehicle maintenance challenges, servicing techniques, the latest detailing requirements, and inform employees of updates and improvements in maintenance and repair procedures.
• Conduct team member performance evaluations, reviews and approve time sheets for submission to payroll for processing.
• Review daily requirements and monitor preventive maintenance on all equipment. Review repair orders and assignments daily and provide productivity report to supervisors and provide coaching as needed to improve team performance.
• Conduct regular shift meetings and make presentations to other groups and committees.
• Provide direction to employees that develops and enhances a motivated and focused work team.
• Maintain work related safety awareness activities and respond to employee accidents or injuries.
• Monitor Maintenance Division compliance with all safety and regulatory requirements.
• Coordinate with Facilities Management Department on the maintenance and repair of three (3) critical district buildings and associated equipment.
• Perform other duties as assigned.

• This position supervises others.

• This position adheres to procurement policies and procedures including managing contract compliance.

Required Education and Experience

Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job. Education and coursework can substitute for years of experience. Typical qualifications would be:

Experience

• Six (6) years of progressively responsible transit vehicle maintenance experience (or related heavy equipment), including experience with diesel, hybrid, and battery electric vehicles, and administrative duties relating to vehicle maintenance.
• At least two (2) years of supervisor experience.
• Associates degree in Applied Science, e.g., Automotive/Diesel Technology, electronics, Engineering, etc. or graduation from an approved technical, trade or vocational school or any combination of knowledge, skills, and abilities that would qualify the applicant for this position.
• Demonstrated experience developing operation manuals, policies, and procedures.

Preferred

• ASE – Certification, Master Transit bus preferred.
• A valid Oregon State Driver's License and a driving record acceptable to the District's insurance carrier.
• Possession of or the ability to obtain a valid Class B CDL with a P (Passenger Endorsement) issued by the State of Oregon within three (3) months of employment is required.

Knowledge

• Knowledge of machines and tools, including their designs, uses, repair, and maintenance.
• Risk and safety precautions and regulations.
• Public transportation systems and transit operations.
• Principles and practices of employee supervision.
• Applicable federal, state, and local laws as well as applicable internal employment policies such as employee handbooks and Collective Bargaining Agreements.
• Workflow and inventory management.

Abilities

• Ability to work strategically and collaboratively across multiple departments.
• Effectively lead and coordinate team projects.
• Identify and recognize areas requiring improvement and provide suggestions to others. In some cases, develop and…