Senior Fiscal Assistant - Probation Department

SENIOR FISCAL ASSISTANT

Probation Department

An ideal candidate must work well in a team setting and still be able to perform work independently. The Fiscal Unit supports department staff across four divisions:
Administrative Support, Adult Probation, Juvenile Probation, and Juvenile Detentions. The Fiscal unit works closely with multiple county departments and outside vendors. The ideal candidate must have the ability to form and maintain positive working relationships with others.

• Will perform complex accounting and financial office support work for six operating budgets:
  • Payroll processing and entry, journal preparation and tracking, account reconciliation, invoice entry and expense coding, deposit preparation, and processing cash equivalents.
• Payroll review and processing:
  • Makes fiscal staff familiar with various MOUs for all department staff to ensure payroll is completed successfully. Payroll will include complex time calculations and pay code applications.
• Department Travel:
  • Arranges travel for department staff including accommodations, transportation, travel advances and reimbursements. This position must become familiar with the County’s travel system and the Purchasing Department’s travel policies and procedures.

• Provides lead direction, training and work review to a small fiscal and/or general office support staff; organizes and assigns work, sets priorities and follows up to ensure coordination and completion of assigned work.
• Provides input into selection decisions, performance evaluations and disciplinary matters.
• Performs difficult or complex accounting or financial office support work and assists with special projects as assigned.
• Reviews and reconciles varied reports, journals, budget, payroll or related fiscal or statistical data.
• Reviews or prepares complex time reports; calculates complex differential, premium and shift pay rates; reviews or prepares personnel transactions, benefits processing and related reports; provides benefits and payroll information to employees.
• Audits and verifies various information, including source data as well as manual and computer‑produced reports.
• Reviews and audits changes to County tax rolls; updates and balances County tax rolls; calculates payments due on bonds and special assessments.
• Maintains varied subsidiary ledgers, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.
• Enters and retrieves data from an on‑line or personal computer system and uses such technology to produce reports; operates standard office equipment.

• Basic supervisory principles and practices.
• Office administrative practices and procedures, including filing and the operation of standard office equipment.
• Fiscal document processing and record keeping, bookkeeping, and basic governmental accounting principles and practices.
• Basic auditing principles and practices.
• Basic business data processing principles and the use of personal or on‑line computer equipment.
• Business arithmetic.
• Policies and procedures related to the department or functional area to which assigned.
• Correct English usage and the standard format for typed materials.

• Planning, assigning, directing and reviewing the work of others.
• Training others in work procedures.
• Analyzing and resolving varied fiscal office administrative problems.
• Preparing, maintaining and reconciling various fiscal, accounting, payroll, personnel, statistical and numerical records.
• Performing detailed fiscal office support work accurately.
• Organizing, prioritizing and…