Office Manager, Ann K. Heiman Elementary School

Office Manager, Ann K. Heiman Elementary School  School Year)
Job
Date Posted: 3/16/2026

Location:

Heiman Elementary School

Classification: Non-Exempt
Salary: $22.98 per hour plus benefits (range 23); up to $36.84 per hour for internal transfers and recent rehires.
Contract Length/Days:  / 220 days
Benefits: Medical, dental, vision, life insurance; employee assistance program; voluntary life insurance via PERA; 401(k), 403(b) & 457(b) plans available to all employees immediately.
Paid Leave: Sick leave, discretionary leave, vacation, and paid holidays per Board of Education Policy Manual.
Reports to: School Principal
Deadline: Until Filled

Required: High school diploma or GED equivalent, or a combination of related education, experience, and training.
Preferred: First Aid or CPR training; bilingual in Spanish; at least one year of college or business school courses involving computer training and accounting/bookkeeping.

Summary / Objective: Office manager provides comprehensive support to staff, students, principal, and the community. Requires proficiency with technology platforms such as Google Suite, Infinite Campus, Infinite Visions, Absence Management, among others. Building relationships with students and families is a key aspect of this role.

• Monitor daily absences; maintain substitute list and coordinate coverage for unfilled positions; train staff on substitute and leave-of-absence systems.
• Maintain accurate school records for personnel, payroll, purchase orders, and budgets. Prepare monthly time and attendance reports, reconcile P-card statements, and manage school fund accounts.
• Compose newsletters, correspondence, and inter-school memos; manage school calendar and event schedules. Ensure all necessary forms (leave requests, purchase orders, field trips, etc.) are available.
• Schedule appointments for the principal; manage principal and building use calendars; assist in developing staff and student handbooks and enrollment packets.
• Handle logistics for field trips, including bus orders and clinic communication; manage building key distribution and records.
• Act as receptionist: screen and route calls, provide information to students, parents, staff, and community. Operate computer and office equipment; train new personnel; supervise office staff and student workers; assist with performance reviews for direct reports; act as backup to the Health Clerk.
• Perform other duties as assigned.

Proficient with Windows, Microsoft Office, Pinnacle, Internet, Infinite Campus, Applitrack/Frontline, Adobe Acrobat, and other relevant software. Must be able to maintain email systems, perform routine administrative tasks independently, and manage multiple interruptions. Strong record‑keeping, public relations, and confidentiality skills are essential. Bilingual skills (English/Spanish) are helpful.

Job description may change at any time. Regular attendance is required.

None

Ability to sit for long periods; occasional lifting up to 30 pounds.

None

Human Resources:

Greeley‑Evans School District 6 shall not discriminate in its employment or hiring practices on the basis of race, color, creed, sex, sexual orientation, gender expression, gender identity, religion, national origin, ancestry, age, genetic information, veteran status, marital status or disability. The District shall identify, solicit, and consider applicants from a broad spectrum of qualified individuals. The Superintendent is committed to cultural diversity among district personnel as a means of enriching educational experience.

Complaint procedures are established for current employees, prospective employees, and applicants.
James Donahue, Title IX Coordinator & Compliance Officer
1025 Ninth Avenue, Greeley, CO 80631
Phone:
Email: jdonahue