Municipal Court Clerk Job Evans area,Colorado USA,Administrative/Clerical

Municipal Court Clerk I/II (Requisition 1698)

Job Title: Municipal Court Clerk I/II

NATURE OF WORK

The Municipal Court Clerk works under general supervision to perform administrative assistance and clerical duties required within the operational requirements of the Municipal Court. The Clerk I is an entry‑level class; the Clerk II is an intermediate‑level class requiring greater independence and the ability to oversee moderate to complex projects.

ESSENTIAL DUTIES, KNOWLEDGE, SKILLS, AND ABILITIES

Municipal Court Clerk I:

Employee possesses the knowledge, skills, and abilities to perform all essential duties of the job safely and satisfactorily, including municipal governance, teamwork, problem‑solving, relationship‑building, customer service, detail oriented, technology/equipment proficiency, policy adherence, time management, result‑orientation, research and analyzing data, decision‑making, self‑motivation, stewardship, integrity, and upholding EDGE core values.
Ability to listen, read, understand, and communicate the English language both orally and in writing.
Support consistent high‑quality service by being punctual, having good attendance, and communicating effectively for scheduling conflicts or when taking leave according to city policy.
Assist customers in person, by phone, and by email in receiving documents, answering questions, and providing information concerning the municipal court.
Assist with court docket preparation: schedule trial, pre‑trial, and arraignment dates.
Assist during court hearings by preparing necessary documents for the Municipal Judge, Prosecutor, defendants, and victims and by monitoring court recordings and courtroom traffic; record dispositions of cases and disseminate information to necessary parties.
Place accounts with collections companies as ordered; respond to collections inquiries; maintain statistical data regarding collection results.
Maintain court records both in electronic format through court software and in paper format.
Process and record all court payments, including fine payments, restitution payments, and bond payments; update court payments and receipts in court software daily.
Import and export citation information daily from electronic ticketing system; audit citation imports daily to ensure record accuracy.
Cross‑train to serve as back‑up for Municipal Court Clerk II and Customer Service Unit, as needed.
Research and track financial transactions and information; maintain confidentiality and professionalism; assist in additional duties as assigned.

Court Clerk II: In addition to previous essential functions:

Prepares and processes new or received motions, waivers, plea forms, complaint forms, and bonds.
Prepares convictions report and records weekly with the Colorado Department of Motor Vehicles.
Processes record sealings and expungements in a timely and efficient manner according to state governance.
Prepares subpoenas and notifies prospective jurors, defendants & witnesses of upcoming trial dates.
Assists in the coordination of annual record audits.
Assist in routine updates to the court policy and procedures manuals.
Issues and recalls bench warrants as directed.
Interacts with other agencies regarding municipal court cases.
Cross‑train to serve as back‑up for Municipal Court Administrator and Customer Service Unit, as needed.

EDUCATION, EXPERIENCE, AND LICENSURE

Court Clerk I:

High School diploma or equivalent; equivalent combinations of education and experience may be considered.
Four (4) years of customer service or administrative support experience.
Valid Colorado Driver’s License or ability to obtain within six months of hire.
Notary Public for the State of Colorado or ability to obtain within one (1) year of hire.
Colorado Association for Municipal Court Administration membership or ability to obtain within one (1) year of hire.
Must be able to obtain CBI clearance for CCIC/NCIC.

Preferred:

Bilingual in English and Spanish.
Experience in…