Accounts Payable Specialist

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At UL Research Institutes and UL Standards & Engagement we know why we come to work.

We have an exciting opportunity for an Accounts Payable Specialist at UL Research Institutes and UL Standards & Engagement, based in our Evanston, Illinois, office. The role supports the accounts payable function within the finance department and ensures accurate and timely processing of invoices, payments, and maintenance of vendor relationships. The specialist works closely with the Director of Procure to Pay and contributes to continuous improvement and implementation of best practices in accounts payable.

• Review, verify, and process all incoming vendor invoices and expense reports, ensuring adherence to company policies and accounting principles. Matches invoices to purchase orders and receipts, resolving discrepancies as needed.
• Maintain positive relationships with vendors, addressing inquiries and resolving payment issues as needed.
• Regularly reconcile accounts payable accounts and statements, identifying and resolving discrepancies to maintain accurate financial records.
• Assist in the month‑end closing process by preparing relevant reports, accruals, and journal entries related to accounts payable.
• Identify opportunities to improve the accounts payable process, supporting initiatives for streamlining and automation to increase efficiency and accuracy.
• Ensure compliance with financial policies, procedures, and internal controls related to accounts payable, supporting internal and external audits as required.
• Assist in ensuring vendor records are accurate and up to date.
• Review, approve, and audit employee expense reports to ensure accuracy, policy compliance, and regulatory adherence, using strong problem‑solving skills to resolve discrepancies and provide support as needed.
• Collaborate with payroll to reconcile employee receivables and provide accurate reconciliation of international employee payments for processing.
• Monitor and review delinquent or overdue expense reports; follow up with employees and elevate unresolved issues to management as needed.
• Perform other duties as assigned.

• People:
  Work with a diverse team of experts respected for their independence and transparency and build a network across disciplines, organizations, and geographies.
• Interesting work:
  Engage in daily challenges, push the boundaries of human understanding, and advance the public good.
• Grow and achieve:
  Benefit from targeted development, reward, and recognition programs.
• Values:
  Collaborate, respect, integrity, and beneficence guide our work and foster partnerships that enable a beneficent future.
• Total Rewards:
  Access to bonus compensation, comprehensive medical, dental, vision, and life insurance plans, a generous 401(k) matching structure of up to 5% of eligible pay, an additional 4% invested in your retirement after the first year, flexible working arrangements, and paid time off (vacation, holiday, sick, volunteer days).

• Experience with accounting software and ERP systems, such as Workday, SAP, Oracle, Quick Books, etc.
• Strong knowledge of accounting principles, financial reporting, and internal controls.
• Excellent attention to detail, organizational skills, and ability to manage multiple tasks simultaneously.
• Proficient in Microsoft Excel and other Office applications.
• Advanced Excel skills, including VLOOKUP, SUMIF, and pivot tables.
• Strong analytical and problem‑solving abilities.
• Excellent communication and interpersonal skills for dealing with vendors, colleagues, and team members.
• Ability to work independently as well as collaboratively in a team environment.
• Knowledge of tax regulations related to accounts payable (sales tax, 1099 reporting, etc.) is a plus.

• Bachelor’s degree in accounting, finance, or a related field; or equivalent combination of education and experience.
• Relevant certifications (e.g., Certified Accounts Payable Professional – CAPP) are a plus.
• Minimum four years of experience in accounts payable roles, demonstrating a solid understanding of accounts payable principles and processes.
• Experience with Workday is preferred.

$55,.22

Mid‑Senior level

Full‑time

Accounting/Auditing and Finance

Public Safety