Senior Financial Assistant

Department: MCC Administration

Salary/Grade: NEX/12

Target hiring range for this position will be between $21.48-$28.53 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

• Provides broad financial & accounting support using an advanced knowledge of applicable skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
• Supports a school/dept's financial operations
• Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
• Provides administrative &/or clerical support.

Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. Employees complete some activities without direction, informing supervisors only of potentially controversial matters, and/or far-reaching implications.

• Maintains & tracks individual budget accounts.
• Coordinates annual budget process including tasks associated with the open/close processes.
• Manages calendar, spreadsheets, templates & forms; monitors submissions.
• Completes reconciliation procedures.
• Creates summary reports.
• Coordinates &/or provides information for annual salary review process.
• Analysis, Statements & Reporting:
  • Prepares account, budget, cost, expenditure &/or funds analysis.
  • Provides reports to managers/PIs in tracking payment status & notification when balances & activities do not comply with policy, procedures or are inadequately prepared.
  • Runs reports & queries; reviews for incomplete records, data entry errors, &/or accounting mistakes.
  • May analyze open encumbrances that are no longer valid & recommend appropriate modifications to ensure smooth processing of financial transactions.

• Independently completes & maintains transactions in enterprise systems.
• Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
• Tracks workflow and approvals; ensures approval based on alternatives regarding practice & policy.
• Processes transfer &/or appropriation charges & may balance &/or close accounts.
• Troubleshoots problems.
• Performs vendor/account research as needed.
• Obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
• Prepares & delivers bank deposits.
• Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
• Independently provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
• Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
• Coordinates entry of information into database; conducts audits for accuracy.

• Provides assistance regarding grant financial administration such as preparing financial information for grant submission.
• Completes post award accounting.
• Sets-up sub-contracts &/or start-up research accounts.
• Modifies grant budgets.
• Closes grants.
• Approves expenditures on travel, consulting &/or equipment, along with various forms, such as Intra Institutional Vouchers, Requests for Accounting Corrections, the Research Assistant and Scholarship Appointments, &/or payroll adjustments, in accordance with granting agency guidelines & University policies & procedures.
• Processes subcontract payments according to rules & regulations of granting agencies.
• Reconciles subcontract payments.
• Verifies payroll funding entries.
• Corrects charges to various accounts.

• Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
• Independently instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
• Provides administrative support in regard to HR matters such as hiring, onboarding, benefits, compensation, etc.
• Completes other administrative &/or clerical activities such as organizing meetings; reserving AV equipment.
• Coordinates office, lab &/or building repairs & maintenance.
• Maintains inventory.

• Assists with training of new staff members
• Creates & provides financial training on practice, procedure, policy &/or laws & regulations to customers.

• Supervises or leads temporary, part-time or work study students.
• Provides guidance to junior employees.

Performs other duties as assigned.

• High school diploma or the equivalent.
• 4 years accounting &/or bookkeeping or other relevant experience.

• Excellent…