Office Administrator

Office Administrator

The Office Administrator serves as the first point of contact for the Evanston office and helps maintain a professional, welcoming, and well-organized workplace. Reporting to the Executive Program Manager, this role manages front desk operations, supports daily office functions, coordinates workplace services, and provides administrative support to the Executive Program Manager and local leadership team. This is a Direct Hire opportunity located in Evanston, IL.

Responsibilities

• Serve as the first point of contact for employees, visitors, and vendors by greeting guests, managing the reception area, answering incoming calls, and responding to general inquiries.
• Manage incoming and outgoing mail, packages, deliveries, and other office correspondence.
• Maintain a professional, organized, and welcoming reception area, meeting rooms, and common spaces.
• Order, stock, and replenish office supplies, snacks, beverages, and other workplace necessities within established budgets.
• Prepare meeting rooms and ensure they are clean, properly stocked, and ready for use, including basic audiovisual setup.
• Coordinate catering, meeting arrangements, and logistics for onsite meetings, events, and office activities.
• Communicate with office vendors and coordinate routine services such as cleaning, coffee, snacks, and office supplies.
• Identify and route building, maintenance, technology, and workplace issues to the appropriate teams.
• Assist with purchase order entry, invoice processing, expense report preparation, and other administrative tasks.
• Provide scheduling and calendar support to the local leadership team as directed by the Executive Program Manager.
• Coordinate onboarding and offboarding logistics, including workspace setup, welcome materials, equipment, and access needs in partnership with HR and IT.
• Maintain office documentation, trackers, and standard operating procedures related to routine office processes.
• Provide additional administrative support to the Executive Program Manager and leadership team as needed.

Requirements

• 2–4 years of experience in office administration, office coordination, reception, administrative support, hospitality, or a similar role.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Strong organizational and time-management skills with the ability to manage multiple priorities independently.
• Excellent interpersonal, communication, and customer service skills.
• Professional and welcoming demeanor with the ability to effectively interact with employees, visitors, vendors, and leadership.
• Strong attention to detail with consistent follow-through on responsibilities.
• Ability to prioritize tasks, recognize when issues should be escalated, and work effectively under the direction of management.
• Ability to handle employee and workplace matters with professionalism, discretion, and confidentiality.

Job Details:

• Direct Hire
• Pay up to $56k, depending on experience

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $50,000.00 to $56,000.00 per year Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply