Family Center Receptionist; PM; Part-time

Family Center Receptionist

The job of Family Center Receptionist is done for the purpose of providing general office support with a variety of clerical activities and related tasks. This job reports to the Center Facilitator (Family Center).

Essential Functions:

• Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Greets individuals entering the Family Center (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries; and/or directing individuals to appropriate location in accordance with established building security procedures.
• Maintains inventory of supplies and materials for the Family Center (e.g. ordering, receiving, stocking, distribution, etc.) for the purpose of ensuring the efficient and effective operation of the Family Center programs.
• Maintains reception area materials (e.g. newsletters, event calendars, etc.) for the purpose of providing resource information to visitors.
• Operates and monitors/maintains copier, computer, standard office equipment, and routine desk supplies for the purpose of ensuring Family Center operations run smoothly.
• Performs general clerical functions (e.g. copying, faxing, data entry, filing, collating, distributing Family Center mail, routing publications, etc.) for the purpose of supporting office operations.
• Schedules meetings (e.g. confirmation of attendees, room bookings, catering, etc.) for the purpose of ensuring the availability of space and participants.
• Performs any other duties as assigned.

Job Requirements:

Skills, Knowledge and Abilities:

• Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; operating standard office equipment; and utilizing pertinent software applications.
• Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific Knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; office practices; recordkeeping and record retention practices;
  
  and safety practices and procedures.
• Ability is required to schedule activities, meetings, and/or events; gather and/or collate data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data;
  
  and utilize specific, job-related equipment.
• Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific Ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; adapting to changing priorities; working with frequent interruptions; communicating with diverse groups; and displaying tact and courtesy.

Experience:

Job related experience is desired.

Education:

High school diploma or equivalent.

Equivalency:
Associates degree preferred.

Required Testing:
Certificates and Licenses TB Test

Continuing Educ. / Training:
Clearances Criminal Justice Fingerprint/Background Clearance Pre-Placement Medical Clearance Tuberculosis Clearance

FLSA Status Approval Date Salary Grade Non Exempt