IACUC Coordinator

Department: IACUC Office

Salary/Grade: EXS/5

Under direct supervision, the Institutional Animal Care and Use Committee (IACUC) Coordinator is responsible for daily oversight of the onboarding process for new research personnel, including occupational health enrollment, assignment of required training and review of personnel amendments to ensure compliance with the NU Assurance, state, federal and institutional policies. The Coordinator supports the administrative functions of the IACUC Office; serves as a liaison for the IACUC reviewers and research community and is responsible for superior customer service.

The position requires multi‑tasking in a customer service setting where there may be multiple demands on the individual's time.

Successful incumbents must maintain professional demeanor in order to ensure resolution.

The IACUC Coordinator performs all job functions in alignment with Office for Research Values (Empathy, Accountability, Fairness, Community and Creativity) and will work to foster these values within the IACUC Office and the Office for Research.

* Note:

Not all aspects of the job are covered by this job description.

• Performs administrative review of protocol submissions for errors and completeness
• Processes all new protocol submissions, through eIACUC to ensure compliance with all applicable regulations, statutes, policies and procedures
• Assists in processing all incoming correspondence from the IACUC, reviewers, CCM, and the research community
• Prepares approval and pending letters for the research community
• Provides administrative support for the semi‑annual review process of the NU animal care and use program. This includes but is not limited to the following: CCM Centralized Facility Semi‑Annual inspections, PI laboratory inspections, Satellite Facility inspections, post‑approval monitoring visits and all administrative duties associated with the review process (e.g., follow‑up on deficiencies, timely report writing, upkeep of spreadsheets, etc.)
• Serve as resource for faculty, staff and student on the OHS clearance and submission process, including review of forms, payment authorization to the vendor and data entry of all clearance reports.
• Serve as the contact person for OHS vendors to ensure an efficient review and processing of OHS forms by the vendor.
• Review protocol submissions to confirm that all OHS and training requirements have been met prior to approval in eIACUC
• Monitor protocol expirations and process timely reminders

• Gathers facts and provides updates on noncompliance items for Chair Meetings
• Assists in revisions of policies/ SOP for policy subcommittee meetings
• Acts as backup in taking and preparing minutes for the monthly Chair Meeting
• Provides notes of the IACUC monthly meeting (back up to the minute taker during fast paced discussion); may be ask to prepare a draft of the minutes
• Checks incoming emails/correspondence from IACUC reviewers, CCM, and the research community
• Prepares or participates in special projects as assigned by the Director
• Assists in preparation and maintenance of records
• May be ask to assist in preparation of regulatory reports
• Process payments for Occupational Health and Safety (OHS) vendors, travel, and other office expenses.
• Coordinate all monthly meeting setup, including room reservations, room setup/cleanup on day of meeting, order food and process payments for receipts.
• Monitor office supplies and reorders at least monthly

• Monitors training process to ensure that all research personnel handling and caring for animals meet the regulated training requirements
• Evaluate personnel training needs based on procedures they will perform and assign training courses in AALAS or CITI