Play Trailer Special Events Focus

Lets Play Trailer Staff Special Events Focus

Join to apply for the Lets Play Trailer Staff Special Events Focus role at City of Evanston
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Description

This position performs work under the direction of the Special Event Coordinator, Special Event Assistant, or other designee. Work includes transporting, setting up, operating, and breaking down the Let’s Play Mobile Recreation vehicle and related special event infrastructure. Let’s Play Trailer Staff support City-sponsored special events, festivals, park programs, and community gatherings by creating safe, welcoming, and engaging recreation spaces. Staff are expected to actively engage with participants, assist with event operations, and ensure all equipment and activities are used safely and appropriately.

Let’s Play Mobile Recreation brings play-based activities, games, and interactive experiences to a wide range of locations and events across the City of Evanston.

Job Summary

The specific assignment will include some or all of the following:

• Set up and break down event spaces, including tents, tables, chairs, signage, Let’s Play games, recreation equipment, and other special event materials.
• Assist with the layout and organization of event sites according to event maps, diagrams, and safety plans.
• Load, unload, and organize supplies and equipment within the Let’s Play trailer and City vehicles.
• Lead and facilitate game play and recreational activities during special events, ensuring inclusive and safe participation for all ages.
• Monitor participant use of equipment to ensure proper and safe operation.
• Inspect event sites, recreation areas, and equipment for safety, cleanliness, and functionality; report concerns and recommend maintenance or repairs as needed.
• Drive City vehicles to transport equipment, supplies, and materials to and from event sites.
• Follow established event timelines, set-up/breakdown procedures, and location-specific instructions.
• Provide excellent customer service to community members, event partners, vendors, and City staff.
• Assist Special Events staff with on-site event operations as needed, including crowd flow support and general event assistance.
• Complete and submit all required paperwork accurately and on time, including timesheets, injury reports, daily logs, and event documentation.
• Submit 311 service requests for identified repairs or maintenance issues.
• Perform other related duties as assigned.

Qualifications

• Must possess a high school diploma or GED equivalent.
• Must possess a valid driver's license and a safe driving record.

Knowledge, skills, and abilities in the following areas:

• Knowledge of the materials, methods, tools, and equipment used in recreation or sports, safe operation of vehicles, and general public clean-up.
• Ability to read, understand, and apply instructions for the safe operation of equipment and available tools.
• Ability to establish and maintain effective working relationships with supervisors, co-workers, and the public.
• Ability to understand and follow oral and written instructions.
• Ability to communicate courteously and effectively with the public and employees.
• Ability to read, understand, interpret, and locate addresses within the City of Evanston boundaries illustrated on a Map.

Physical Requirements of Work

• Ability to work outdoors in a variety of weather conditions, such as cold, high winds, rain, high temperatures, and humidity.
• Ability to perform heavy manual labor, able to lift a minimum of 50 lbs., kneel, bend, stand, or sit for long periods of time, and identify or distinguish colors.
• Ability to work in situations where the following are present: loud noise levels, vibrations, fumes, dust, and dirt.
• Ability to climb a ladder.

Supervision

Work is assigned through the Special Event Coordinator. Assignments may vary from day to day. Assignments can be either verbal or written, with the employee determining proper procedure and work methods and is responsible for completing the work according to City work rules and safety regulations. Work is reviewed through ongoing observation, written and verbal communication, meetings, and feedback from supervisors and other department employees.

Guidance is provided through…