Financial Administrator

Department:

Kellogg Financial Admin

EXS/6

Supports a university accounting-related area or program. Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some complex problems &/or decisions.

• Accounting policy & procedure
• Accounts payable
• Analysis
• Audit
• Chart &/or account coding
• Expense reimbursement
• Financial Statements
• Journal &/or ledger
• Procurement card program
• Purchase orders
• Reconciliation
• Reporting
• Transfer charges
• Wire transfers

Please note:

Supervisor provides objectives & deadlines. Work is reviewed for fulfillment of objective & deadlines & overall compliance with policy & procedures. EE completes some activities without direction, informing supervisor only of potentially controversial matters, &/or far-reaching implications.

Budget:

• Prepares analysis & reports.
• Provides account research.
• Analysis, Statements & Reporting.
• Records journal entries and creates reports.
• Performs financial account reconciliations, statement analysis, and transaction research.

Transactions:

• Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
• Processes transfer &/or appropriation charges & may balance &/or close accounts.
• Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
• Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.

Administration:

• Processes & presents data & information through the application of database, graphic & spreadsheet software.
• Obtains data by downloading from enterprise systems; develops and runs queries.
• Performs general office support activities
• Ensures that area service level goals are met.

Training:

• Provides training and support to related university units or program participants

Miscellaneous

Performs other duties as assigned.

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
• 2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.

• Proficient in the use of spreadsheet, database and word processing software.
• Familiarity with financial reporting.
• Ability to calculate simple arithmetic computations.
• Detail-oriented.
• Ability to establish and maintain effective working relationships with other employees.
• Ability to work independently, with minimal direct supervision.
• Ability to communicate effectively with non-financial customers.

• Higher Ed or Other non-profit experience.
• Familiarity with People Soft & OnBase.

• Demonstrate willingness to learn, flexible, and adaptable.
• Strong verbal and written communication skills.
• Highly organized.
• Self-motivated.
• Quick learner.

Target hiring range for this position will be $60,000 - $66,500 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

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