Manager, Post Award Operations

Hourly Pay Range: $43.38 - $67.24 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position:
Manager, Post Award Operations

Location:

Evanston, IL

Full Time

Hours:

Monday-Friday, [hours and flexible work schedules]

The Manager, Post-Award Research Administration leads the daily operations of the post-award function within the Office for Sponsored Programs, overseeing the financial and administrative management of sponsored awards from award setup through closeout. The Manager supervises post-award staff, ensures compliance with award terms and conditions, federal regulations including 2 CFR 200 (Uniform Guidance), and Endeavor Health policies, and partners with the Director, Office for Sponsored Programs, Finance, Office of Clinical Research and research compliance colleagues on financial reporting, audit readiness, subrecipient monitoring, and process improvement.

• Team Leadership and Operations:
  Supervises the day-to-day work of Post-Award Specialists, including hiring, onboarding, training, workload distribution, coaching, and performance evaluation. Establishes and monitors service standards and quality benchmarks for award setup, invoicing, financial reporting, and closeout, and reports metrics to the Director, Office for Sponsored Programs. Develops, documents, and continuously improves standard operating procedures for the post-award lifecycle. Serves as the escalation point for complex award management issues, including cost transfers, deficits, disallowances, and sponsor disputes.
  
  Identify process improvement opportunities and strengthen internal controls Mentor junior analysts and provide technical guidance
• Award Management and Financial Oversight:
  Manage a portfolio of complex grants and contracts. Oversees award setup, including review of terms and conditions, account establishment, budget loading, and communication of restrictions and reporting requirements to investigators and departments. Oversees preparation and submission of financial reports, invoices, including Federal Financial Reports (FFRs). Monitors award expenditures for allowability, allocability, and reasonableness, and oversees review of cost transfers, effort certification, and rebudgeting actions.
  
  Oversees subaward financial management, including subrecipient risk assessment, invoice review, and subrecipient monitoring in accordance with Uniform Guidance requirements. Directs timely award closeout, including final financial reports, final invoices, property and invention reporting coordination, and account inactivation. Conduct detailed budget-to-actual reviews and forecast spending trends Review and approve financial transactions for compliance Prepare and review sponsor financial reports and invoices Lead grant closeout and audit support activities
• Compliance, Audit, and Training:
  Ensures post-award practices comply with 2 CFR 200, sponsor terms, cost accounting standards, and institutional policy, and monitors regulatory changes affecting award management. Serves as a primary point of contact for the annual single audit, sponsor audits, and internal reviews related to sponsored awards, coordinating documentation and corrective action plans. Partners with finance, research compliance, and contracting colleagues on effort reporting, service center rates, and residual balance policy.
  
  Develops and delivers training for investigators, research staff, and department administrators on award management, allowable costs, and sponsor requirements. Performs other related duties as assigned. This description is not intended to be a complete list of all responsibilities and duties performed. Analyze…