Project Scheduler and Resource Manager

About Magnetar
Magnetar is a leading global alternative asset manager with $22B+ AUM as of May 31, 2025. We are based in Evanston, IL—just north of Chicago and easily accessible by the “L”—with additional offices in New York, London and Menlo Park, CA. Grounded in two decades of investing experience, we aim to generate consistent performance for our investors by identifying differentiated investment opportunities and building scalable businesses across our core strategies:
Alternative Credit and Fixed Income, Systematic Investing, and Venture. This year, we proudly celebrate our 20th anniversary—a testament to our legacy of innovation, expertise and commitment to our clients and team. Magnetar employees are among the best in the business at what they do. Our employees thrive on intellectual curiosity, collaboration and identifying creative solutions to complex problems. Our team is made up of highly skilled, passionate professionals who care deeply about delivering results for our investors, our firm and one another.

We are proud to foster an inclusive, welcoming environment that empowers each employee to succeed. At Magnetar, our commitment to our employees matches our dedication to our work. We offer top-tier benefits including comprehensive health, dental and vision insurance, a 401k match, competitive paid time off, wellness programs, daily lunches, and professional development through Magnetar University. We are also passionate about giving back, supporting financial education and community engagement through our Foundation and various volunteer initiatives.

We hope you’ll consider joining us as you explore a career at Magnetar!

Position Overview

We are seeking a highly organized and proactive Project Scheduler and Resource Manager to join our growing Project Management Office (PMO). This role is responsible for overseeing the centralized scheduling and allocation of IT and business resources across enterprise projects. The ideal candidate will collaborate with project managers, department leads, and senior leadership to drive visibility, improve planning accuracy, resolve conflicts, maintain accurate data, reporting, and analytics and ensure alignment of staff to strategic initiatives.

This is a pivotal role in shaping how we plan, prioritize, and deliver cross-functional work—with a focus on forward-looking capacity planning, real-time resource tracking, and efficient project execution.

Responsibilities

Resource Scheduling & Allocation

• Maintain a centralized view of resource assignments across IT and business projects.
• Partner with project managers and function leads to assign resources to projects based on availability, skillsets, and business priorities.
• Track roll-on/roll-off dates and escalate when resource conflicts or over allocations impact delivery.
• Assist with determining staff allocation across business-as-usual (BAU) and project development activities.
• Work with function leads to escalate conflicts where higher-priority BAU responsibilities interfere with project tasks.

Forecasting & Capacity Planning

• Develop and maintain capacity and demand models using pipeline data, historical performance, and business forecasts.
• Identify resourcing gaps early and recommend solutions (e.g., reallocation, hiring, contractor support).
• Support the Project Governance Committee in resource availability, prioritization and allocation across the project portfolio.

Process & Tooling

• Help implement and enhance project scheduling and resource management within enterprise systems (e.g., Smartsheet, Microsoft Project, Power BI).
• Support adoption of standard resource planning processes and ensure timely updates by project managers and team leads.
• Support the adoption and effective use of resource management tools and technology

Reporting & Communication

• Produce regular reports and dashboards on resource utilization, capacity trends, and forecast accuracy.
• Facilitate regular resource review meetings with key stakeholders.
• Escalate constraints and collaborate on resolution strategies with project and functional leaders.

Required

Qualifications

• 5+ years of experience in resource planning, workforce management, or project…