Facilities Manager

The Evanston Public Library is seeking a Facilities Manager to oversee the effective operation of the Maintenance Department and ensure that the library facilities are safe, compliant and well‑maintained for public use. Key responsibilities include supervising staff, managing maintenance operation, coordinating with the City of Evanston’s resources and programs including Facilities and Fleet Management (FFM), overseeing construction projects, and liaising with external vendors and contractors.

This position works closely with city officials and library staff at all levels of the organization. The Facilities Manager also has significant contact with contractors, consultants, outside vendors and dealers to resolve problems and improve construction and maintenance methods. The Facilities Manager also will work collaboratively with the city government staff and external sub/contractors (depending on projects) to troubleshoot and resolve issues.

In support of our talented staff, the Evanston Public Library offers the following benefits:

• Generous vacation time along with general holidays, floating holidays and sick time
• 457 Retirement Plan
• Medical (PPO and HMO), prescription plan, dental and vision plans
• Flexible Spending Account (FSA)
• Life Insurance (additional Life Insurance available)

Employees are eligible to enroll within the first 31 days after hire date.

Salary Range: $ to $. Salary offered will be based on level of experience, skillsets and educational background.

Hours: Monday – Friday, 9:00 a.m. – 5:30 p.m. primarily (40 hours per week) Position may require flexibility with working schedule.

• Supervise, mentor and support Assistant Facilities Manager and Library Maintenance/Safety Team. Provide oversight of library’s safety operation in collaboration with AFM.
• Lead and coordinate the Library Maintenance Team to maintain facilities, manage construction projects and oversee external vendor partnerships.
• Recruit, train and mentor team members to foster professional development and collaboration.
• Administer disciplinary actions as needed in consultation with the Executive director.

• Act as project manager for library construction and maintenance projects, ensuring compliance with specification and timelines.
• Oversee vendor selection and relationship management, monitoring performance and adherence to agreements.
• Coordinate capital improvement projects with the City’s Bureau of Capital Planning and Engineering (CPE) and Fleet and Facilities Management (FFM).

• Develop and implements preventative maintenance schedules and procedures for all library systems, including but not limited to carpentry, masonry, electrical, HVAC and plumbing.
• Manage and utilizes technical systems, such as Computerized Maintenance Management Software (CMMS) and oversee the operation of janitorial, fire, elevator, boiler and other building systems.

• Collaborate with the Executive Director to develop and manage operational and capital budgets, adjusting as needed to align expenses with budgetary constraints.
• Develop and maintain a master facilities plan in collaboration with board members, committees and task forces.

• Collaborate with the Safety Manager to conduct safety training and emergency preparedness drills for staff.
• Serve as primary contact for facility‑related emergencies during non‑work hours, providing coverage as needed.
• High School diploma/GED or bachelor’s degree preferred. (Business, Management, Project Management, Facilities Management or related fields).
• Three (3) years of progressive experience in facilities management or project management in a construction field.
• Two (2) or more years of experience working in a managerial role with supervisory, hiring and performance management responsibilities.
  
  Valid driver’s license and a safe driving record.
• Available to work a schedule that can include weekends, evenings and holidays; able to be on call and respond as needed to facilities related emergencies.

• Demonstrated ability…