Senior Office Support Specialist

Executive Assistant To Medical Staff

Open Until Filled

GENERAL DESCRIPTION:

Are you passionate about making a difference in healthcare while applying your expertise in strategic administrative support as the executive assistant to medical staff? The Wyoming State Hospital is seeking a detail-oriented and compassionate Executive Assistant to Medical Staff to join our team.

At the Wyoming State Hospital, we take pride in fostering an employee culture rooted in care, compassion, and excellence. Our staff consistently goes above and beyond to provide top-notch patient care, creating a supportive and collaborative environment where you can thrive professionally and personally.

As the Executive Assistant to Medical Staff, you will provide high-level administrative and strategic support to the Medical Staff and the Psychology Department. You will play a vital role in providing administrative support to our hospital staff and ensuring the continuity of care for our patients. By streamlining operations, managing sensitive schedules, and ensuring regulatory compliance, you help maintain the resources needed to provide high-quality, compassionate care to those we serve.

Nestled in the scenic Rocky Mountains, Evanston, WY, offers the perfect blend of small-town charm and outdoor adventure. Just 45 minutes from the world-famous ski slopes of Park City, Utah, and 60 minutes from Salt Lake City's vibrant urban amenities, Evanston is an ideal place to live and work. Enjoy year-round recreational activities such as hiking, fishing, biking, snowmobiling, and cross-country skiing, all while being part of a community that values connection and care.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE!  for detailed information, or you can watch this short video to learn about our benefit package!

Human Resource Contact:
Brenda Hales / brenda.hales /

ESSENTIAL FUNCTIONS:

• Responsible for senior administrative management of day-to-day operations for the medical staff and psychology department, assigned programs or projects; may provide leadership and guidance to administrative staff.
• Acts as liaison between medical director, division administrators, and program managers to coordinate calendars for meetings and conference calls.
• Provide instruction on office policies, procedures, and rules.
• Attends, takes minutes and prepares necessary records for meetings.
• Receives, analyzes and responds to requests for information.
• Compiles and analyzes a variety of data and information and prepares related reports.
• Investigates customer complaints and takes steps necessary to resolve them.
• Explains program requirements and interprets policies.
• Tracks information.
• Administers the database for information.
• Prepares routine response/notification letters.
• Prepares routine on-call schedule for medical staff.
• Updates and keeps track of necessary medical licenses.
• Input of PAI for psychology into the database.
• Creates and manages requests for medical interns.
• Directs workflow of the office.
• Coordinates a variety of advanced, diversified and/or confidential administrative support functions.
• Conducts research related to the specific project or program.

PREFERENCES:
Preference will be given to candidates who have experience with exceptional organizational skills, interpersonal skills, Microsoft software, Google, and 60-80 WPM typing. KNOWLEDGE:

• Knowledge of Microsoft Suite and Google.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II OR Education & Experience Substitution: 3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II Certificates, Licenses, Registrations:
None

PHYSICAL

WORKING CONDITIONS:

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

NOTES:

• FLSA:
  Non-Exempt
• A background check, including fingerprinting, will be completed through the Wyoming Division of Criminal Investigation, the Wyoming Department of Family Services, and the F.B.I. for every successful applicant.
• Pre-employment drug and alcohol testing will be conducted on safety-sensitive positions. Drug testing will be completed in any position if reasonable suspicion exists.
• A current Influenza Vaccination is required.
• The Wyoming Department of Health offers an excellent benefits package, including medical/dental/life/vision insurance, paid vacation and sick leave, paid holidays, a…