Administrative Assistant

Essential Responsibilities

• Serve as the first point of contact for internal and external customers who seek assistance from Student Life while maintaining good public relations and a professional image for the services that are provided through the office.
• Respond to telephone calls, greet visitors, record messages, and route information to appropriate personnel.
• Receive incoming mail and prepare outgoing mail.
• Maintain calendars, schedule appointments, and support designated on‑campus and virtual meetings and workshops, including follow‑up as needed.
• Assist with planning student life events, meetings, and conferences, including facility reservations, set‑up, catering arrangements, audio‑visual requests, securing overnight rooms, reservation lists, and nametag creation.
• Coordinate travel arrangements and reservations as needed.
• Order office and event supplies.
• Process financial documents (check requests, purchase requisitions, travel, etc.) and ensure timely completion.
• Proof student life printed and electronic documents.
• Provide updates and approvals in the student life management software system.
• Maintain web pages with current information.

Excellent computer skills and knowledge of spreadsheets and word processing required. Must be able to maintain proficiency in administrative support procedures with the ability to determine priorities.

• Associate's degree.
• Experience in a higher education setting.

$16.00 to $17.00 per hour, depending on experience.

Monday–Thursday 8:00 a.m. – 2:30 p.m. with one additional hour of flex time per week. May be adjusted during peak times.

• Health & Wellness:
  Comprehensive vision care plan with low‑cost exams and allowances for glasses or contact lenses.
• Employee Assistance Program:
  Confidential counseling sessions, legal consultations, financial planning consultations and other resources at no cost.
• Financial & Retirement Benefits:
  Pre‑tax or post‑tax dollars through payroll deduction to build retirement savings.
• Educational Benefits:
  Fee remission for employees, spouses, and legal dependents.
• For more information on Ivy Tech Benefits, visit (Use the "Apply for this Job" box below)..

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by TitleIX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to TitleIX may be referred to the College’s TitleIX Coordinator or to the U.S. Department of Education Office of Civil Rights.