Executive Assistant to Vice President Student Affairs and Dean of Students

Executive Assistant to the Vice President for Student Affairs and Dean of Students

The Executive Assistant to the Vice President for Student Affairs and Dean of Students plays a vital role in supporting students and advancing the work of the Student Affairs division. This highly collaborative position is ideal for an organized, resourceful, and service-oriented professional who enjoys meaningful work, varied responsibilities, and interaction with students, families, and colleagues across the university. Serving as a trusted first point of contact, the Executive Assistant helps students and families navigate personal or institutional concerns, connects them with appropriate resources, and contributes to solutions that support student success and wellbeing.

The position provides comprehensive administrative and operational support to the Vice President, including managing a complex calendar, coordinating communication and projects, overseeing office budgets and purchasing, and maintaining confidential records and processes related to student conduct, Honor Code matters, excused absences, health compliance, and medical leaves of absence. The Executive Assistant works closely with offices throughout the university, including Admission, the Registrar, Student Financial Services, Technology Services, Residence Life, and Public Safety, and has opportunities to contribute to divisional professional development efforts and serve on university committees.

This position offers the opportunity to become an integral member of a dynamic Student Affairs team and to make a meaningful difference in the experiences of students and families.

Responsibilities

• Provide professional administrative support to the Vice President for Student Affairs/Dean of Students
• Assist students in identifying helpful resources to address concerns reported to the office
• Work collaboratively with other departments across the university on various projects and solutions to student concerns
• Manage database, reports, correspondence, and logistical support related to student conduct hearings, honor code violations, excused absences, health compliance, medical leaves of absence under the direction of the VPSA/Dean of Students
• Manage the VPSA/Dean of Students calendar and delegate relevant concerns to other offices as appropriate
• Serve as a key member of the professional development committee for the division
• Oversee budget processes and purchasing for the office
• Serve on university committees
• Serve as a first point of contact for family members and students for direction in dealing with personal issues that affect their educational goals or experience
• Liaise with the offices of admission, registrar, student financial services, technology services, housing, and public safety as it relates to student services and support

Requirements/Qualifications/Skills

• Minimum 1 – 3 years professional experience in administrative support with emphasis on customer/student-facing experience.
• Experience with Microsoft software is essential including excel, word, database management, etc.
• A successful candidate must possess excellent verbal and written communication skills.
• The ability to exercise good judgment, make independent decisions, maintain confidentiality, and be resourceful are paramount to the success of this position.
• A positive and professional attitude is essential for this position.
• Previous experience supporting an office and/or executive leader is desired (but not required).

Interested candidates should complete the online application via the University of Evansville's employment portal.