Director of Events - National Events Plaza

Position: Director of Events - Old National Events Plaza
SUMMARY
This Director's position is responsible for the administration, planning, budgeting and direction of the facility events including front and back of house services, event production, custodial services, security and life safety, emergency preparedness, medical personnel services and equipment inventory control. Under the supervision of the Associate Executive Directors, the Director of Events provides overall administrative planning, direction and policy to operations/event services department personnel ensuring effectiveness and cost efficiency by controlling the operating budget.
This individual will perform responsibilities as required and must be capable of working long irregular hours for an extended period of time as dictated by schedule of events. This position supervises custodial and events departments and applicable departmental staff, as well advancing and working events with Event Managers.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Ensure all events are coordinated, produced, and executed in a professional manner.
2. Will oversee personnel including setup and event staffing and contract labor.
3. Plans and coordinates a variety of facility set-ups including family shows, concerts, sports and trade shows, conferences and banquet configurations.
4. Trains, plans, schedules, supervises, disciplines and assigns full- and part-time employees engaged in preparing for events, meetings, or other assemblies.
5. Ensures all physical plant systems within the facility are complete and operating correctly according to performance specifications.
6. Oversees cleaning and maintenance of building, grounds and equipment including the development and monitoring of third-party vendor contracts.
7. Ensures an effective, cost-efficient operation by helping to prepare and administer annual budget.
8. Establishes, reviews and maintains a system of financial procedures, methods, accounts and controls records.
9. Trains operation and maintenance supervisors.
10. Develops and implements standard operating procedures for each area of responsibility, including an effective preventative maintenance program.
11. Assures the highest quality service to all tenants by establishing goals and supervising managers.
12. Maintains logs, records and provides reports as required.
13. Maintains inventory of equipment and supplies and makes requisition for proper levels of same.
14. Keeps cost records of work performed and makes cost estimates as requested.
15. Establishes, disseminates and monitors work performance and safety standards and OSHA requirements.
16. Organizes and executes training and safety programs.
17. Develop and implement Emergency Plan and trains facility employees.
18. Attends internal meetings and represents the facility at external meetings as deemed necessary.
19. Checks and verifies all payroll worksheets of personnel under his/her jurisdiction prior to approval of same.
20. Related duties as required or assigned. SUPERVISORY RESPONSIBILITIES
The Director of Events will manage and supervise departmental staff directly or indirectly through subordinate managers & supervisors. Responsibilities include the overall direction, coordination, and evaluation of these staff members including interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. This individual carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
1. Bachelor's degree (BA) from four-year college or university.
2. Three to five years of successful experience in public assembly facilities operation, including front and back of house, life safety & security, event production, budget management and personnel management, or related experience and/or training; or equivalent combination of education and experience.
3. Experience working in a computer network environment utilizing Microsoft Word, Excel, and CAD programs. CERTIFICATES, LICENSES, REGISTRATIONS 1. Applicant must possess current, valid driver's license and a current working home telephone with a number that can be accessed by building management personnel for contact purposes.
2. CPR/AED, first aid and forklift operator certification are preferred or obtainable within 90 days of hiring.
LANGUAGE SKILLS
1. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
2. Ability to write professional procedures, reports and correspondence.
3. Ability to deal effectively and courteously with lessees, user groups,…