Event Coordinator, Entertainment & Gaming

Catering Event Coordinator

Job Type: Full-Time
Compensation: Starting at $65,000 per year
Schedule: Flexible schedule required, including evenings, weekends, holidays, and up to six-day workweeks based on business and event needs.

Rita's Catering is seeking an experienced, highly organized, and operationally driven Catering Event Coordinator to support the successful planning, staffing, coordination, and execution of our events and day-to-day catering operations.

This is a hands-on, fast-paced position requiring strong experience in event operations, staffing, scheduling, payroll or workforce management systems, Banquet Event Orders (BEOs), and team leadership
. The Catering Event Coordinator serves as an important connection between the Sales, Commissary, Operations, Staffing, and Event teams and is responsible for ensuring event expectations are properly communicated and operationally executed.

The ideal candidate must be comfortable working in a high-volume catering environment, managing multiple priorities at the same time, and supporting large teams of event employees. This position requires someone who can identify operational concerns before they become problems, communicate clearly with leadership and staff, and adapt quickly when event needs change.

This is not solely an administrative event-planning position. The Catering Event Coordinator is expected to be actively involved in staffing, scheduling, BEO review, event preparation, employee supervision, event execution, and operational problem-solving.

• Coordinate and support the operational execution of catered events from the planning stage through event completion.

• Review Banquet Event Orders (BEOs), event timelines, staffing requirements, floor plans, client expectations, and operational notes.

• Attend BEO meetings and actively participate in discussions regarding staffing, event logistics, equipment, food service, setup, breakdown, and special client requirements.

• Demonstrate a strong understanding of how to read, interpret, and operationalize a BEO.

• Identify missing, unclear, or conflicting event information and communicate concerns to the appropriate department before the event.

• Support the Sales, Commissary, Operations, and Event teams in ensuring event details are properly communicated and executed.

• Assist with day-to-day catering operations and D2D event needs.

• Confirm event teams have the appropriate equipment, supplies, documentation, and operational information before departure.

• Monitor event preparation to ensure company standards and client expectations are being met.

• Troubleshoot event-related concerns in real time and elevate significant operational issues when appropriate.

• Assist with last-minute changes to staffing, timelines, guest counts, service expectations, and event logistics.

• Conduct post-event follow-up and provide operational feedback when improvements or corrective actions are necessary.

• Ensure events are executed in accordance with Rita's Catering service and operational standards.

• Attend and actively contribute to scheduled BEO meetings.

• Review event documentation for operational accuracy and feasibility.

• Understand event timelines, load-in requirements, setup expectations, service times, breakdown requirements, and staffing needs.

• Communicate BEO changes to the appropriate teams in a timely and professional manner.

• Work directly with Sales to clarify client expectations and event requirements.

• Coordinate with the Commissary team regarding food preparation, event production, equipment, and departure timelines.

• Partner with Operations to identify transportation, staffing, equipment, and logistical needs.

• Ensure event managers and event staff receive the information necessary to successfully execute each event.

• Maintain clear and consistent communication between departments when event details or timelines change.

• Proactively identify operational risks, including staffing shortages, scheduling conflicts, overtime concerns, or unclear event expectations.

• Support the staffing and scheduling of multiple events occurring across different locations and timelines.

• Demonstrate a strong understanding of staffing requirements based on event size, guest count, service style, and operational complexity.

• Build, review, and adjust employee schedules based on business and event needs.

• Monitor staffing levels to ensure events are appropriately covered.

• Identify scheduling gaps and work proactively to secure appropriate event coverage.

• Communicate schedules, schedule changes, event assignments, and reporting expectations to employees.

• Manage last-minute callouts and staffing changes in a calm and solutions-oriented manner.

• Maintain an understanding of employee availability, skill levels, and event experience when making staffing decisions.

• Support the management of event teams that may include 40 or…