Purchasing Coordinator; Food & Beverage

Job Description

As a Purchasing Coordinator (Food & Beverage) at dnata Catering, your primary responsibility is to prepare and expedite purchase orders, monitor approvals, and ensure receipt of services or items ordered. You will also review and replenish inventory of various items, schedule deliveries, and ensure correct materials are requisitioned to the kitchen. Your role includes maintaining accurate files, providing advice on scheduling and inventory planning, and performing specialized administrative support functions.

• Comprehensive Benefits Package:
  Full‑time employees are eligible for 401(k) and healthcare benefits including Medical, Dental & Vision.
• Complimentary Daily Meals:
  Enjoy FREE breakfast, lunch, and dinner during your shift.

• Plan, coordinate, and support the purchase of key ingredients.
• Prepare, monitor approvals, submit, and expedite purchase orders.
• Implement necessary systems and procedures to ensure effective product cost control.
• Review and replenish inventory of uniforms, PPE, pantry items, and operational supplies.
• Monitor and control cost to ensure the budgeted food costs are met.
• Collaborate with suppliers on delivery of key products.
• Ensure receiving transactions are recorded in soft systems promptly.
• Research, track, and resolve accounting problems.
• Support the 3‑way matching process in coordination with stakeholders and Accounts Payable.
• Continuously monitor the status of main vendor accounts.
• Maintain accurate and easily accessible files.
• Provide advice on scheduling, inventory planning and control, based on data analysis.
• Perform specialized administrative support functions.
• Ensure compliance with local and national regulatory requirements and dnata policies.

• Other duties as assigned by management.

High School Diploma with 2–3 years of related purchasing & sourcing experience.

• Experience with inventory management.
• Preferred customer service experience.
• Proficient in Microsoft Word and Excel.
• Experience with purchasing parts and ordering.
• Preferred experience in food and beverage (food manufacturing or inflight catering).

While performing the duties of this job, the employee is regularly required to stand, walk, reach with hands and arms, and stoop, kneel, or crouch. The employee must regularly lift and/or move up to 30 pounds. Safety and security procedures must be observed, and potentially unsafe conditions must be reported. Use of equipment and materials must be proper.

The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud.

We believe that diversity and inclusion are fundamental to creating a strong workplace and community. At dnata, we’re proud that our workforce is as diverse as the customers we serve. We’re committed to nurturing talent with mentoring, volunteer, and professional development opportunities. We welcome everyone and champion diversity and inclusion through employee resource groups.

dnata Catering may obtain consumer reports and/or investigative consumer reports about applicants or employees for employment purposes, in accordance with the Fair Credit Reporting Act (15 U.S.C. § 1681 et seq.) and applicable state laws.

• California: Pursuant to the California Investigative Consumer Reporting Agencies Act (Cal. Civ. Code § 1786 et seq.), dnata Catering may obtain an investigative consumer report that may include information regarding your character, general reputation, personal characteristics, or mode of living. You have the right to request a copy of any report obtained.
• New York: In accordance with Article 23‑A of the New York Correction Law and the New York Human Rights Law, background checks will be conducted only as permitted by law, and any employment decision based on criminal history will follow required legal standards and notice requirements.
• Massachusetts: Pursuant to the Massachusetts Consumer Reporting Act (M.G.L. c. 93, § 52 et seq.) and the Massachusetts CORI statute (M.G.L. c. 6, § 172), dnata Catering may obtain a consumer…